Site Safety Representative

Site Safety Representative

OVERVIEW

The Site Safety Representative supports the Director of Safety in implementing the Company’s risk management, safety, and compliance initiatives.

This position plays a key role in coordinating claims, supporting incident investigations, maintaining records, and ensuring compliance with safety protocols and DOT regulations.

The Site Safety Representative will provide support in the areas of:

Claims Support & Legal Coordination

• Assist the Director of Safety in managing general liability, property, automobile, and pre-litigation claims
• Coordinate with attorneys and third-party administrators (TPAs) on claims and lawsuits, including scheduling depositions and organizing documentation
• Support investigations by reviewing police reports, camera footage, and other evidence to help evaluate and process insurance claims
• Track claim statuses, ensure proper documentation, and maintain up-to-date records on reserves, payments, and recoveries
• Help determine policy coverage and identify potential fraud; support legal counsel when needed

Data Tracking & Reporting

• Maintain and update incident and claims tracking systems with accurate coding by location, department, and type of incident
• Compile and produce reports that highlight trends, risks, and outstanding issues for review by the Safety and Risk teams
• Prepare presentations and distribute relevant data to insurance providers, legal teams, and internal stakeholders

Safety Program Coordination

• Assist in the coordination and delivery of company safety and loss prevention programs, including training, emergency preparedness, and orientations
• Monitor compliance with company safety policies and track employee training and certifications
• Support implementation of safety incentive and inspection programs and ensure proper documentation is completed and filed
• Identify patterns in incidents and help implement solutions to reduce risks

On-Site Support & Incident Response

• Conduct on-site visits at company locations twice per month, ensuring all locations are visited at least once annually
• Support post-incident procedures, including drug screening coordination and field follow-ups
• Assist with incident investigations and provide onsite training and support as needed

DOT & Driver Compliance

• Help manage DOT and company driver compliance programs by:
• Maintaining driver qualification files and databases
• Monitoring and sending notifications for expiring driver’s licenses and medical certificates
• Coordinating DOT physicals and annual qualification reviews
• Working with third-party compliance teams during internal and official DOT audits
• Monitoring vehicle camera alerts and assisting in reporting unsafe driving behavior to market managers

Administrative & General Support

• Organize and assemble claim files; ensure data accuracy and confidentiality
• Prepare documentation, assist in scheduling, and manage distribution of internal safety and security reports
• Support the Risk and Safety team with ongoing tasks, special projects, and ad-hoc administrative needs

QUALITIES AND QUALIFICATIONS we look for in an ideal candidate:

• Associate’s degree or equivalent experience required
• Bilingual English-Spanish a plus
• Valid Driver’s License with offense-free driving record
• Ability for periodic travel to our various locations of operation
• Ability to multitask while remaining efficient and accurate
• Excellent oral and written communication skills
• Familiarity with various computer-based programs and tasks and the ability to quickly adapt
• Ability to gather, record, analyze, and report data accurately and concisely
• Exercise discretion regarding sensitive employee and/or Company information

COMPENSATION AND BENEFITS we offer:

• $39,800 - $70,000 annually based on experience and/or certifications
• Medical, Dental, Vision, and other supplemental plans offered
• 401K with partial Company matching
• Paid time off in the form of Vacation, Sick, and Holidays

RCI is a EEO employer, drug free, and E-Verify all employees.

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