Human Resource Administrative Assistant

Rotobec is one of the world’s leading manufacturers of grapples and material handlers for the forestry, scrap recycling, construction, railroad, and waste handling industries. Established in 1975 in Sainte-Justine, Quebec, Rotobec has experienced extensive growth. Today, Rotobec products are used by thousands of customers in over 40 countries around the world. Rotobec is an equal-opportunity employer. 

Job Title: Human Resources Administrative Assistant

Location: Littleton, NH

Shift: Part-Time (approximately 20 hours) (schedule can be flexible)

Reports to: HR Manager

Job Overview: Rotobec is seeking a highly organized and detail-oriented Part-Time HR Administrative Assistant to provide comprehensive support to the Human Resources Department. This role is vital to the department, with responsibilities that include performing administrative and clerical duties, maintaining accurate employee records, coordinating schedules, assisting with recruitment activities, and supporting the planning and execution of company events. The ideal candidate possesses exceptional organizational and communication skills, demonstrates a high level of professionalism, and thrives in a dynamic, fast-paced environment.

Duties & Responsibilities

• Provide administrative and clerical support to the HR team, including filing, data entry, and document organization.
• Assist with the full recruitment cycle — job postings, scheduling interviews, communicating with candidates, and preparing new hire packages.
• Maintain and update employee files, HR databases, and confidential records in compliance with company policies and privacy standards.
• Prepare HR correspondence and forms as needed.
• Assist in maintaining and updating health and safety documentation, training records, and schedule training.
• Maintain employee boards.
• Assist in planning, organizing, and executing company events such as happy hours and holiday parties.
• Assist in the coordination of Rotobec’s job fairs, community events, and outreach initiatives.
• Perform additional duties as assigned by the HR Manager or HR Technician.

Required Qualifications

• High School Diploma or the equivalent.
• Proven ability to handle confidential information with discretion and professionalism.
• Highly proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to adapt to changing priorities and manage multiple tasks with flexibility and efficiency.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Excellent written and verbal communication skills. 

Preferred Qualifications

• College diploma or certificate in Human Resources, Business Administration, or a related field (or equivalent combination of education and experience).
• Interest or experience in workplace safety, employee engagement, and event coordination is an asset

Compensation

• Competitive salary
• Flexible schedule
• Employee Assistance Program (EAP)
• On-the-job Training and Development Opportunities
• Employee Referral Program
• Company Events and team-building initiatives