Office Secretary

The Ross Manor campus provides three professional levels of care and support for residents including assisted living , skilled rehabilitation and complete nursing care services. Under the ownership of First Atlantic Healthcare, Ross Manor follows in First Atlantic's long standing reputation for excellence in Long Term Care. Under the ownership of First Atlantic Healthcare, Ross Manor follows in First Atlantic's long standing reputation for excellence in Long Term Care.

Position Summary

To provide secretarial support to the Administrator to ensure the efficient operation of the office.

Essential Functions

The following list of duties includes primary responsibilities, but is not all-inclusive:

• Type documents, reports and correspondence
• Answer phones and transfer to the appropriate staff member
• Greet public and clients and direct them to the correct staff member
• Take and distribute accurate messages
• Co-ordinate and organize appointments and meetings
• Receive, sort and distribute incoming mail
• Prepare outgoing mail for distribution
• Fax, scan and copy documents
• Maintain office filing and storage systems
• Retrieve information when requested
• Monitor and maintain office supplies
• Keep office area clean and tidy
  
  

Specific Requirements

• Knowledge of relevant software applications including MS Office
• Proficient in use of email and internet
• Accurate keyboard skills
• Customer service orientation
• Communication skills – verbal and written
• Confidentiality
  
  

Education And Experience

• High school diploma or equivalent
  
  

We want to support your work and life balance and would love to speak with you about what interests you!

• Flexible Shifts
• Tuition and education reimbursement
• Access to full benefits; medical, dental, vision, life, and disability
• Flexible savings account, including medical & dependent care
• Paid Time Off available to all employees
• 401(k) Retirement savings program with employer contribution!
• Employee Assistance Program
  
  

All job offers are contingent upon receiving excellent references and passing the Maine State Background Check. State of Maine requires Covid-19 Vaccination.