Project Coordinator

Wage Range: $22.00 – $27.00

Job Type: Full Time

Leadership Level: NA

Direct Report: Operations Manager

Core Capabilities:

• We are looking for someone who can positively contribute to our culture by being honest, willing to learn, punctual, responsible, dependable and adaptable. This role is central to the smooth execution of projects, serving as the key liaison between customers, field crews, and operations. The ideal candidate thrives in a fast-paced environment, excels at using integrated software systems, and takes ownership of coordination tasks to ensure jobs are scheduled efficiently, documented accurately, and completed profitably.

Job Duties:

• Ordering materials and products for upcoming jobs, ensuring timely delivery and cost efficiency.
• Track deliveries, manage inventory levels in the system and coordinate with field teams
• Create new jobs and estimates in the company’s landscaping-integrated software i.e. LMN
• Promote jobs from estimates to scheduled status, coordinating with crews
• Schedule sold work and coordinate job timelines with clients, providing clear communication and updates throughout the process.
• Maintain accurate project records, timelines, and documentation throughout the project lifecycle.
• Respond promptly to customer inquiries, schedule site visits, and address concerns professionally.
• Track project progress and proactively communicate updates to customers and internal teams.
• Manage commercial installation coordination, including submittal paperwork, approvals, and compliance documentation.
• Audit daily timesheets submitted by foremen for accuracy, completeness, and compliance with company policies.
• Handle management paperwork and LMN (or equivalent landscaping software) data workflows, ensuring all records are up-to-date and organized.
• Collaborate with the Operations Manager to resolve scheduling conflicts, material shortages, or client concerns.
• Perform additional administrative duties like generating reports on project status, labor actual vs. bid hours, and material usage
• Maintain organized digital and physical project files

Requirements:

• 2 years of experience in operations support or project coordination (landscaping, construction, or related industry preferred).
• Strong organizational and multitasking skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills for client and team interactions.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and experience with LMN or similar landscaping/ERP software is a strong plus.
• Familiarity with inventory management, timesheet auditing, and basic estimating processes.
• High attention to detail and accuracy, especially with paperwork and data entry.
• Ability to work independently while supporting a collaborative team environment.
• Valid driver’s license a must

Preferred Qualifications:

• Read, Write, and Speak Spanish a plus
• Knowledge of plants, hardscaping materials, and landscaping terminology
• Navigation and know-how with Landscape Management Network (LMN) software

Work Conditions:

• Hybrid Role – In office and on job sites as needed

Benefits:

• Health Insurance
• Retirement IRA and Employer Match Program
• Employee Material Discount
• Professional Development Assistance
• Paid Holidays
• Paid Time Off

• A waiting period may apply – see employee handbook

Schedule:

• Full Time Office Hours:
  • Monday – Friday 8:00am – 5:00pm typical with possible extended hours depending on tasks or Operation Manager request

• Operating hours may vary depending on seasonal daylight availability