Health and Welfare Benefits Manager

JOB SUMMARY

Under the general direction of the Director of Health and Welfare Benefits, the Health and Welfare Benefits Manager will assist with the administration, communication and implementation of all health and welfare benefits offered to employees. A candidate should have strong experience in designing, implementing and administrating self-funded employee benefit programs including pharmacy carve-out solutions and pre-tax (FSA, HRA and HSA) offerings.

ESSENTIAL JOB FUNCTIONS

• Collaborate with Director of Health & Welfare (H&W) Benefits, EVP of Human Resources and Benefits Committee to:
• Evaluate and select employee benefits (including health insurance, dental, vision, ancillary coverages, and voluntary benefit options.)
• Re-evaluate and/or re-negotiate vendors in search of cost-saving opportunities.
• Perform M&A activities and due diligence.
• Foster collaboration across corporate functions and the Company’s subsidiaries to accomplish key H&W benefits objectives and compliance.
• Partner with brokers and third-party administrators to ensure all benefit plans sponsored through subsidiaries meet all federal and state requirements including, but not limited to 5500 filings, FSA discrimination testing, ACA reporting and HIPAA required notices.
• Assist in developing H&W department employees in all facets of benefits.
• Aid in the supervision, mentoring and motivation of team members, setting clear performance expectations and providing feedback.
• Participate in annual performance reviews and/or check-ins on Benefits Administrators.
• Partner with Director of Health & Welfare Benefits and EVP of HR to develop multi-year strategic recommendations for benefit programs balancing multiple perspectives (e.g., regulatory, corporate, financial and employee perspectives).
• Participate in Benefits Department annual Strategic Planning meeting.
• Work with company’s subsidiaries to ensure all sponsored benefit plans are administered in compliance with all federal and state laws and regulations including, but not limited to ACA, ERISA, HIPAA, COBRA, and FMLA.
• Lead the investigation, proposal and implementation of new programs and “Wellbeing Champion” program aiding in the education and encouragement of employees putting wellbeing of self as a priority and understanding smart consumerism of benefits/healthcare.
• Serve as a valuable team member with the management of benefits enrollments, including, but not limited to:
• Review and update of UKG and Benefit Third-Party Administrator (TPA)
• Participate in annual U.S. Open Enrollment (OE) preparation:
• Complete system testing
• Partner with Payroll to ensure accurate file feeds and deductions of all benefit premiums.
• Update vendor import files (file feeds) from UKG (Benefits Administration).
• Review premium calculations.
• Design OE guides and other employee education materials (e.g., email announcements, webinars, digital guides).
• Develop new hire benefits onboarding materials (e.g., new hire orientation education).
• Conduct training/seminars to educate employees.
• Develop strong relationships with vendors including UnitedHealthcare, Optum, Optum Financial, and UKG (Benefits Administration).

KNOWLEDGE, SKILLS, AND EXPERIENCE

• Bachelor’s degree or work experience equivalent to 8 years in health and welfare benefits implementation and administration.
• Previous experience leading a team and coordinating with employees throughout an organization.
• Full understanding and experience with managing benefit offerings for groups with 5,000 employees including self-funded, pharmacy carve-out, complex pre-tax (FSA, HRA, HSA) offerings.
• Previous experience working with United Healthcare, Optum and Optum Financial for pre-tax preferred.
• Previous experience with on-site clinics, Social Determinants of Health (SDOH) and community/population health preferred but not required.
• Experience with UKG and Plan Source, a plus.
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks.

ADDITIONAL SKILLS/EXPERIENCE/REQUIREMENTS

• Advance knowledge in Microsoft Suite including Excel, Word, and PowerPoint.
• Excellent interpersonal and collaborative skills, with a professional demeanor and the ability to interact with all levels of management, colleagues, and vendors.
• Strong problem-solving skills with the ability to deal with and resolve ambiguous, confidential, and sensitive situations and issues of a complex nature while providing flexible solutions.
• Ability to maintain confidentiality and understand how sensitive information and data should be handled.
• Critical thinking skills including, logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Organized, with a sense of urgency and the ability to multitask, prioritize, and manage shifting responsibilities in a dynamic, cross-functional teamwork environment.
• All positions have an essential job function to be able to perform face-to-face work with colleagues onsite in corporate office located in Green Bay, WI.

INTENT AND FUNCTION OF JOB DESCRIPTIONS

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.