What are the responsibilities and job description for the Fleet Coordinator position at Rose Paving LLC?
Who We Are
For over 50 years, Rose Paving has been more than just a paving company—we’ve been a team of planners, problem-solvers, and dedicated partners. Our journey began in 1974 as a modest sealcoating operation on Chicago’s South Side, and through a shared commitment to quality and hard work, we’ve grown into a national leader with over 30 branches across the country.
As we continue to expand, we’re looking for passionate individuals who want to be part of a legacy of excellence. If you value long-term performance and are looking for a place where your contributions are recognized and your professional growth is supported, we’d love to meet you!
Why Join Us?
The Fleet Coordinator plays a pivotal role in maintaining the operational efficiency of our fleet. You will be responsible for managing fleet data, ensuring regulatory compliance, and overseeing maintenance and safety programs. This position requires a proactive individual who can balance competing priorities, optimize asset utilization, and support our drivers and field operations with a high degree of precision and accountability.
Responsibilities
For over 50 years, Rose Paving has been more than just a paving company—we’ve been a team of planners, problem-solvers, and dedicated partners. Our journey began in 1974 as a modest sealcoating operation on Chicago’s South Side, and through a shared commitment to quality and hard work, we’ve grown into a national leader with over 30 branches across the country.
As we continue to expand, we’re looking for passionate individuals who want to be part of a legacy of excellence. If you value long-term performance and are looking for a place where your contributions are recognized and your professional growth is supported, we’d love to meet you!
Why Join Us?
- Competitive Compensation: Along with a competitive salary, we offer comprehensive benefits, including health insurance (PPO or HSA, 401(k), matching, and paid time off.
- Opportunities for Advancement: We believe in promoting from within. If you’re looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions.
- Team-Oriented Culture: We believe in collaboration. You’ll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients.
- Exciting Projects & Impactful Work: Be a part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team.
- Professional Development: We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career.
- A Fun & Supportive Environment: From Team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work.
The Fleet Coordinator plays a pivotal role in maintaining the operational efficiency of our fleet. You will be responsible for managing fleet data, ensuring regulatory compliance, and overseeing maintenance and safety programs. This position requires a proactive individual who can balance competing priorities, optimize asset utilization, and support our drivers and field operations with a high degree of precision and accountability.
Responsibilities
- Fleet & Asset Administration: Maintain accurate fleet and driver records in vendor/internal systems; manage vehicle/trailer registrations, assignments, transfers, and disposals; oversee fuel card programs, toll transponders, and asset upfitting orders
- Compliance & Safety Management: Ensure DOT/CDL compliance and recordkeeping; manage IFTA/IRP processes, 2290 renewals, and insurance renewals; oversee MVR programs, California regulatory compliance (CARB/DOORS), and accident investigations/claims documentation
- Maintenance & Telematics Oversight: Track preventive maintenance schedules and fleet recalls; review repair requests; manage telematics, GPS, and dash camera programs; own idling reduction initiatives and monitor driver safety trends to implement corrective actions
- Data Analysis & Reporting: Perform quarterly database reconciliations and monthly fuel audits; track fleet metrics for benchmarking; support budgeting/forecasting; maintain driver/employee profiles in systems like Holman/Geotab and handle onboarding/offboarding program enrollment
- Cross-Functional Coordination: Support vehicle rebranding projects, assist with M&A fleet integration, and act as a central point of contact for departments regarding fleet operations and driver needs
- High School degree; Associates or Bachelor’s Degree preferred
- 3 years of fleet, transportation, equipment, safety, or operations experience
- Experience with fleet management systems and telematics platforms
- Demonstrated critical thinking and problem solving capabilities
- Strong Microsoft Excel, Outlook, typing, and data reporting skills
- An understanding of vehicle/equipment maintenance and repair processes
- Experience effectively managing vendors and service providers
- Excellent communication skills, with the ability to influence at all levels
- An ability to multitask, determine priorities, and track all the details to closure
- Experience supporting diverse assets across multiple locations
- Knowledge of FMCSA/DOT regulations and/or experience with DOT level fleets
- Knowledge of CA CARB/DOORS programs
- Experience with GPS, camera, and telematics systems
- Experience administering LMS platforms
- Familiarity with insurance claims administration
- Construction, paving, or field service industry experience