What are the responsibilities and job description for the Assistant Director for Admissions position at Rosalind Franklin University of Medicine & Science?
Compensation: $60,924 - $70,000 based on skills and experience
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Position Summary
Chicago Medical School seeks a dynamic, relationship-oriented, and mission-driven professional to serve as Assistant Director for Admissions. This highly visible position offers an exceptional opportunity for an early- to mid-career higher education professional who is passionate about student success, healthcare education, and strategic enrollment management.
Reporting directly to the Associate Dean for Admissions, the Assistant Director will play an integral role in shaping the future physician workforce by supporting recruitment, applicant engagement, admissions review, advising, and strategic initiatives. The successful candidate will thrive in a collaborative, fast-paced environment and possess strong interpersonal skills, sound judgment, intellectual curiosity, and the ability to work both independently and as part of a high-performing team.
This position offers significant opportunities for professional growth, leadership development, and direct involvement in institutional initiatives that impact the medical school's mission, enrollment goals, and applicant experience.
Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes a 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation/ personal leave, 15 sick days, and 9 paid holidays, paid winter break, plus two floating holidays.
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Who we are
Rosalind Franklin University of Medicine and Science (RFUMS) is a six-college graduate health sciences university dedicated to the interprofessional education of health and biomedical professionals. Chicago Medical School, the original college of the six, has been educating physicians and furthering biomedical research for more than 100 years. Established in 1912, the founders built a combined medical school and hospital where working men and women could study medicine at night.
As a community-based institution, CMS students experience a variety of clinical environments and models; including, inner-city and suburban hospitals, the James A. Lovell Federal Health Care Center that serves U.S. military personnel, as well as private clinics and practice settings. Training focuses on positioning patients at the center of care and as an active member of the healthcare team. During student didactic training, CMS' simulation labs allow students to sharpen their interactive and communication skills and develop critical reasoning. Students have early clinical contact, experience a supportive environment, and can count on a faculty dedicated to student success.
Faculty and staff are passionate about CMS' mission to educate physicians and scientists dedicated to providing exemplary, compassionate patient care, and excellence in scientific discovery within a diverse, supportive, and interprofessional environment.
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Why Join Our Team?
At Chicago Medical School, admissions is more than processing applications-it is about identifying and cultivating future physicians who will improve the health of individuals and communities.
The Assistant Director will have opportunities to:
- Work closely with senior leadership on strategic admissions initiatives.
- Develop expertise in medical school admissions and holistic review.
- Build meaningful relationships with prospective students, faculty, alumni, and healthcare professionals.
- Contribute to innovative recruitment and applicant engagement strategies.
- Participate in admissions committee activities and applicant selection processes.
- Expand professional networks through regional and national conferences and professional organizations.
- Gain experience that supports future advancement within admissions, enrollment management, student affairs, or healthcare education leadership.
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Essential Duties & Responsibilities
Recruitment and Outreach
Support the development and implementation of innovative recruitment strategies that attract talented and mission-aligned applicants.
- Represent Chicago Medical School at regional and national recruitment events, conferences, pre-health advising programs, and virtual outreach initiatives.
- Build and maintain relationships with prospective students, advisors, pathway program partners, and community organizations.
- Collaborate with communications and marketing staff to develop engaging recruitment materials and messaging.
- Assist with special recruitment initiatives, pathway programs, and community engagement efforts.
Applicant Advising and Engagement
- Serve as a trusted resource for prospective applicants throughout the admissions process.
- Provide individual and group advising to prospective applicants, including pre-application guidance and post-cycle counseling.
- Develop and facilitate informational webinars, workshops, and virtual engagement opportunities.
- Maintain current knowledge of admissions trends, best practices, and AAMC guidelines.
- Support efforts to create a welcoming, informative, and responsive applicant experience.
Application Review and Admissions Committee Support
Conduct thoughtful, mission-aligned reviews of AMCAS applications, secondary applications, and supporting materials.
- Participate in applicant screening, interview processes, and admissions committee activities.
- Contribute to reviewer training, calibration, and continuous improvement initiatives.
- Assist in evaluating applicants through a mission review framework that considers academic achievement, experiences, attributes, and mission alignment.
Virtual Engagement and Program Development
- Design and implement virtual engagement programs that support applicant recruitment, yield efforts, and admissions communications.
- Coordinate webinars, student panels, information sessions, and virtual events.
- Collaborate with admissions, communications, and student ambassadors to develop meaningful engagement opportunities for prospective and admitted students.
- Explore innovative approaches to applicant engagement using emerging technologies and communication strategies.
Strategic Planning and Administrative Support
- Assist with admissions data analysis, reporting, and strategic planning initiatives.
- Support accreditation reporting, benchmarking studies, and annual admissions reports.
- Identify opportunities for process improvement and operational efficiency.
- Contribute to special projects and initiatives that advance the goals of the Office of Admissions and Chicago Medical School.
Conditions of Employment
- Must achieve satisfactory results from a background check.
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Required Qualifications
- Bachelor's degree required master's degree preferred in Higher Education, Student Affairs, Public Health, Educational Leadership, or a related field.
- Minimum of three years of progressively responsible experience in admissions, enrollment management, advising, student affairs, or a related area.
- Excellent written, verbal, interpersonal, and presentation skills.
- Strong organizational skills with the ability to manage multiple priorities in a deadline-driven environment.
- Demonstrated ability to work independently, exercise sound judgment, and solve complex problems.
- Experience building relationships across diverse stakeholder groups.
- Proficiency with CRM systems, virtual engagement platforms, and Microsoft Office applications.
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Preferred Qualifications
- Experience in medical school, graduate, or health professions admissions.
- Familiarity with AMCAS, AMP, Slate, AAMC resources, and mission review practices.
- Experience utilizing data to inform recruitment, enrollment, or student success initiatives.
- Demonstrated commitment to community engagement, student development, and educational access.
- Experience planning events, presentations, or outreach initiatives.
Typical Physical Demands & Working Conditions
- Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.
EOE, Including Disability / Vets
Rosalind Franklin University of Medicine & Science is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. EOE, Including Disability / Vets.
Salary : $60,924 - $70,000