What are the responsibilities and job description for the Quoting Administrator position at Ropes Courses Inc?
JOB DESCRIPTION
Job Title: Quoting Administrator
Reports to: COO
Job Type:
Part-time (up to 24 hours per week)
Non-Exempt
Location:
Allegan, MI
Company Profile:
The RCI Adventure Products (RCI) team is wholeheartedly focused on bringing fun to the world by creating profitable adventure entertainment attractions for business owners across the globe. RCI is dedicated to hardworking and career-oriented individuals who are as passionate about their work as they are about their lives. Our success is centered around a fun company culture, excelling in execution and being energized to make a difference. We are a place where every employee can make a difference - and it all starts with you!
Job Summary:
We are seeking a detail-oriented Quoting Administrator to prepare and process quotes for new sales orders. This role focuses on entering and managing data in spreadsheets and systems, following established pricing tools, and ensuring quotes are accurate and completed on time.
The ideal candidate is comfortable working in Excel, has strong attention to detail, and can follow defined processes.
Job Responsibilities:
Build customer quotes for new sales using established pricing tools and templates
Enter pricing, product details, and job information into Excel spreadsheets and quoting systems
Prepare, update, and send customer contracts using standard templates and approved changes
Prepare and format finalized quote documents using standard templates
Maintain and update pricing data, cost sheets, and product information
Track quote status and ensure timely completion
Communicate with internal teams to obtain required information for quotes
Update quotes based on revisions or changes
Maintain organized records of quotes and related documentation
Follow established quoting procedures and guidelines
This description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Knowledge/Experience Requirements:
Associate’s degree or equivalent experience in business or administrative work
1–3 years of experience in administrative, data entry, or office support roles
Strong proficiency in Microsoft Excel and general computer systems
High attention to detail and accuracy
Strong organizational and time management skills
Ability to follow structured processes and work independently
Clear communication skills
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to prolonged periods of sitting at a desk and working at a computer. The employee is occasionally required to stand and walk; reach with hands and arms; lift and/or move up to 10 pounds. Must be able to communicate verbally with co-workers and other individuals; be able to hear well; see clearly and up close. Must be able to access and navigate each department at the organization’s facilities.