Administrative Coordinator

Location: Gardner, KS

Job Type: Full-Time

Rooted Landscape is a dynamic and innovative landscape firm dedicated to creating beautiful and sustainable outdoor spaces. We don’t just design exceptional landscapes—we cultivate a family-focused culture where growth, excellence, and joy thrive.

We are looking for a passionate, organized, and creative Administrative Coordinator to join our team. If you have strong communication skills, enjoy building client relationships, and have a flair for marketing and organization, this is the perfect role for you!

At Rooted Landscape, we live by our core values:

• We Own It: Take responsibility and deliver results.
• We Truly Care: Show genuine care for our clients, team, and work.
• We Build Trust: Integrity and transparency guide everything we do.
• We Win Together: Collaboration and teamwork drive our success.
• We Dream Big: Embrace innovation and reach for new heights.

If you’re passionate about supporting a growing team, enjoy creating meaningful client experiences, and want to be part of a company that prioritizes faith, family, and service, we’d love to meet you.

As the Administrative Coordinator at Rooted Landscape, you will play a key role in ensuring smooth day-to-day operations and excellent client communication. This position combines administrative support, accounts receivable management, and marketing coordination to help Rooted grow and thrive.

You’ll manage client billing, assist with scheduling and communication, and play an active role in maintaining our marketing presence through social media, events, and brand initiatives. The ideal candidate is detail-oriented, energetic, and passionate about helping a team succeed through organization and creativity.

Administrative & Accounts Receivable Support

• Generate and send customer invoices within 48 hours of job completion.
• Post customer payments and deposits daily in QuickBooks or BossLM.
• Follow up on overdue invoices with professionalism and persistence.
• Maintain accurate records of payments, deposits, and customer communications.
• Support scheduling updates and client correspondence to ensure projects stay on track.

Marketing & Brand Coordination

• Create and post engaging content on social media platforms (Facebook, Instagram, LinkedIn).
• Assist in designing and executing marketing campaigns to promote services and increase brand awareness.
• Coordinate photography of completed projects and staff events.
• Support website updates, newsletters, and promotional materials.
• Track marketing performance metrics and report engagement data monthly.

Customer Communication & Collaboration

• Serve as the first point of contact for calls, emails, and messages.
• Maintain friendly, professional communication with clients and vendors.
• Collaborate with account managers, operations, and leadership to ensure timely client updates.
• Uphold Rooted’s value of “We Build Trust” through every client interaction.

• Proven experience in administrative, billing, or marketing support roles.
• Proficiency with QuickBooks, CRM systems, and Microsoft Office.
• Strong social media management and communication skills.
• Excellent organization, attention to detail, and follow-through.
• Ability to manage multiple tasks in a fast-paced environment.
• Self-motivated, energetic, and team-oriented.

Rooted Landscape provides a comprehensive benefits package designed to support you and your family, including:

• Health, dental, and vision insurance options.
• Retirement savings with company match.
• Paid time off and work-life balance.

When you join Rooted Landscape, you’re not just joining a company—you’re becoming part of a family. We take pride in delivering high-quality work while fostering a culture of joy, faith, and growth.

Rooted in Growth. Ready for Tomorrow.