What are the responsibilities and job description for the Real Estate Executive Assistant position at Root River Realty?
The Executive Administrator (EA) plays a central role in supporting the leadership team, managing daily operations, and keeping the business running smoothly. This is a key position that combines administrative expertise, organizational talent, and operational coordination.This role is full-time, offering a Monday through Friday schedule, with in-person or hybrid flexibility depending on experience. The EA will work closely with our Team Leaders to support offer management, inspection amendments, accepted-offer handoffs, marketing execution, database maintenance, and overall business operations.If you love keeping people organized, managing details, improving systems, and supporting a fast-growing real estate team, this role is a great fit.Location: Milwaukee, WISchedule: Monday–Friday, Full-TimeCompensation: $55,000–$65,000 base salary annually (commensurate with experience) performance-based bonusesBenefits:401(k) plan with up to 4% employer matchEligibility begins after 1 year of employmentFully vested after 2 yearsEmployment Type: W2Compensation:$55,000 - $65,000 yearlyResponsibilities:Coordinate all incoming offers, validate contract documents, and prepare offer summariesDraft inspection amendments and coordinate contractor estimates as neededPrepare complete accepted-offer packages and manage seamless handoffsOversee inbox and calendar management for leadershipCreate marketing materials and support content, social media, newsletters, and property marketingMaintain CRM accuracy, launch SmartPlans, and manage lead tagging and follow-upSupport general office operations, vendor communication, and organizational systemsQualifications:WI Real Estate License is requiredStrong organizational and time management skillsExceptional attention to detail and accuracyExcellent written and verbal communicationAbility to prioritize and manage multiple deadlinesTech-savvy with Google Workspace, CRM platforms, Canva or similar toolsComfortable learning new systems and improving workflowsPositive, solution-focused, professional energyAbout CompanyRoot River Realty, founded in 2019, has been a powerhouse in the Real Estate Investment and Residential Industry within Milwaukee, WI. Our team, led by Santiago and Holly Speranza, has sold a combined $90M of Real Estate to hundreds of clients throughout Wisconsin and beyond. We're known for our "GLOCAL" (Global and Local) expertise and our ability to work with clients from all walks of life.If you're someone who:Loves being the behind-the-scenes glue of a high-performing teamEnjoys checklists, timelines, and getting things done right the first timeWants to grow in a role without jumping into salesIs ready to make an impact from day one…we’d love to meet you.
Salary : $55,000 - $65,000