Central Supply Clerk

Job Summary

Assist the Director with all the essential job duties for Materials Management by ensuring that supplies are ordered and received. Deliver supplies and maintain the Central Supply Department in a clean, organized, and functional condition. Assist other department personnel as necessary. Receive and distribute supplies throughout the organization. 

Essential Job Responsibilities

• Promote the mission, vision, and values of the organization
• Receive deliveries from internal and external sources.
• Check deliveries for accuracy and report discrepancies to the RGH Purchasing Agent
• Receive deliveries into electronic supply system when applicable
• Perform Cycle Counting as needed
• Respond to customer and supplier inquiries about order status, changes and/or cancellations
• Retrieve and fill requisitions from the Materials Management electronic supply system and email group. 
• Ship supplies and/or equipment that needs to be sent out ensuring accuracy of return label and associated documentation
• Determine if inventory levels are sufficient and report refill orders to the RGH Purchasing Agent
• Evaluate stock in warehouse and PAR locations for expired products to be quarantined and replaced/re-ordered. 
• Rotate stock in main warehouse and PAR locations using First In First Out rule to lower the chance of expired supplies
• Perform inventory annual at end of fiscal year
• Maintain a clean and orderly work area and warehouse/receiving area
• Maintain approachable customer service-oriented attitude. 
• Issue Inventory and maintain records for each PAR location. 
• Receive, sort and deliver mail to appropriate recipients
• Receive, sort, and prepare outgoing mail for shipment
• Deliver supplies and minor equipment to satellite locations
• Maintain driver’s license to operate company vehicle
• Operate company vehicle safely obeying all traffic laws
• Complete daily bank deposits
• Transport confidential documents and lab draws while ensuring adherence to HIPPA regulations

Non-Essential Functions

• Performs other duties as assigned.

Roosevelt General Hospital (RGH) is committed to providing safe, quality care to patients.  Employees are required to adhere to the Values of RGH.

 Integrity 

• We are committed to honesty and ethical principles, where our words and actions reflect our dedication to fostering strong relationships and maintaining professional credibility. 
• We take accountability for our actions and their impact on others, consistently honoring our commitments and upholding moral standards and values in every situation. 

Learning 

• We promote personal growth and professional excellence by embracing continuous learning through training, mentorship, and constructive feedback. 
• We foster a collaborative culture driven by curiosity and critical thinking, encouraging staff to ask questions, seek answers, and share knowledge. 

Innovation 

• We confidently embrace changes in technology, processes, and practices, encouraging strategic risk-taking and creativity to enhance healthcare delivery, patient safety, and the quality of care. 
• We collaborate with partners from other hospitals, academic institutions, industry leaders, and community organizations to promote continuous improvement and remain at the forefront of advancing healthcare outcomes. 

Kindness 

• We engage in open communication with patients, families, and colleagues to understand their needs and concerns, while respecting their differences and upholding their dignity. 
• We foster a nurturing environment where individuals feel supported, understood, and valued, strengthening relationships, promoting growth, and enhancing the overall well-being of all. 

Excellence 

• We strive to be a model rural healthcare facility, setting high standards in healthcare delivery and ensuring exceptional patient satisfaction within the communities we serve. 
• We take pride in our accountability and fiscal responsibility, skillfully balancing costs and outcomes to guarantee that superior patient care is always delivered. 

Unity 

• We collaborate across departments and disciplines to deliver effective and compassionate healthcare, working alongside patients, families, and community partners to ensure seamless coordination of care and achieve our common goals of wellness and healing. 
• We prioritize open communication and mutual respect, empowering our teams to collaborate effectively by acknowledging and celebrating the unique contributions and strengths of each individual.

Qualifications

• High school diploma or equivalent.
• Previous inventory control experience preferred
• Ability to read, write and communicate in the English language.
• Computer experience to include the use of an Electronic Inventory System

Professional Requirements

• Adhere to dress code, appearance is neat and clean.
• Complete annual education requirements.
• Maintain patient confidentiality at all times. 
• Report to work on time and as scheduled.
• Wear identification while on duty.
• Maintain regulatory requirements, including all state, federal and local regulations. 
• Represent the organization in a positive and professional manner at all times.
• Comply with all organizational policies and standards regarding ethical business practices.
• Communicate the mission, ethics and goals of the organization.
• Participate in performance improvement and continuous quality improvement activities.
• Attend regular staff meetings and in-services.

Knowledge, Skills, and Abilities  

• Knowledge of inventory services.
• Strong organizational and interpersonal skills.
• Ability to determine appropriate course of action in more complex situations.
• Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude.
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
• Ability to maintain confidentiality of all medical, financial, and other information.
• Ability to complete work assignments accurately and in a timely manner.
• Ability to communicate effectively, both orally and in writing.
• Ability to manage difficult situations involving customers, physicians, or others in a professional manner.

Physical Requirements and Environmental Conditions  

• Work is performed during regular work hours but will require overtime and/or weekend hours to meet deadlines.
• Work in varying degrees of temperature (heated or air conditioned).
• Work under extreme pressures.
• Position requires sitting for 4-6 hours per day and walking for 2 hours per day.
• Position requires light to moderate work with 50 pounds maximum weight to lift and carry.
• Position requires reaching, bending, stooping, and handling objects with hands and/or fingers, talking and/or hearing, and seeing.