Executive Assistant

Company Description

RoofX is a family-owned and operated business bringing decades of industry experience, strong family values, and a customer-first mindset. We offer a wide range of services, including roof replacements, roof repairs, seamless gutters, roof maintenance, and storm damage restoration. At RoofX, our focus is on delivering clear communication, thorough education, and exceptional workmanship to every customer. Joining our team means being part of the RoofX family and a commitment to providing outstanding service to our clients. Based in Leesburg, OH, RoofX is dedicated to building trust and quality in every project we undertake.

Role Overview:

We are seeking a highly organized, proactive, and trusted In-Person Executive Assistant to support the CEO. This role is designed to protect the CEO’s time, increase efficiency, and ensure focus on the highest-impact priorities.

Core Responsibilities:

Executive Support & Communication

• Manage and filter email, messages, and inbound requests
• Prioritize communications so the CEO focuses only on critical matters
• Draft and send clear, professional responses when appropriate

Calendar & Meeting Management

• Own and maintain an efficient, organized calendar
• Schedule meetings with clear purpose, context, and preparation
• Coordinate agendas, materials, and follow-ups

Time & Priority Management

• Continuously look for ways to make the CEO’s schedule more effective
• Help prioritize leadership, revenue-generating opportunities, and continuous improvement initiatives

Travel & Logistics

• Coordinate all travel arrangements including flights, lodging, transportation, and itineraries
• Anticipate needs and ensure smooth execution

Project & Task Tracking

• Track key projects, deadlines, and follow-ups.
• Proactively flag risks, conflicts, or decisions needed.

Financial & Administrative Support

• Complete transaction data entry for multiple entities and personal transactions.
• Maintain organized records and documentation.

Team & Relationship Coordination

• Act as a liaison between the CEO and internal teams or external contacts
• Manage networking follow-ups and priority relationships

Personal Support & Confidentiality

• Schedule personal appointments as needed
• Handle sensitive information with the highest level of confidentiality and professionalism

Social Media Support

• Keep the CEO’s social media profiles updated as needed
• Assist with coordination and organization of posts when requested

Key Skills & Qualifications

• 5 years experience as an Executive Assistant or similar role
• Highly proficient in Microsoft Excel, Powerpoint, Outlook, Word, and Teams
• Proficient with Quickbooks online
• Exceptional organization, communication, and time-management skills
• Proactive, detail-oriented, and able to anticipate needs
• High level of integrity, discretion, and professionalism
• Comfortable working in a fast-paced, high-expectation environment

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Microsoft Office: 5 years (Required)
• Calendar management: 5 years (Required)
• Executive administrative support: 5 years (Required)
• QuickBooks: 2 years (Preferred)