What are the responsibilities and job description for the File Clerk position at Ron Austin Law?
Overview
We are seeking a detail-oriented and organized File Clerk to join our dynamic administrative team. In this vital role, you will manage and maintain accurate filing systems, handle sensitive information with discretion, and support daily office operations to ensure smooth workflow. Your proactive approach and excellent organizational skills will contribute significantly to our office efficiency and data integrity. This paid position offers an exciting opportunity for individuals eager to develop their clerical and administrative expertise in a professional environment.
Duties
- Organize, file, and maintain physical and electronic documents with precision and attention to detail
- Manage incoming and outgoing correspondence, ensuring proper documentation and timely processing
- Support data entry tasks using Microsoft Office, Google Workspace, and specialized software Filevine.
- Handle front desk responsibilities including greeting visitors, managing multi-line phone systems, and directing calls with professional phone etiquette
- Assist with calendar management, appointment scheduling, and coordinating meetings for staff members
- Maintain confidentiality when handling sensitive client information and internal records
- Proofread documents for accuracy, clarity, and consistency before filing or distribution
- Other duties as assigned on project basis
Experience
- Previous clerical or office experience demonstrating strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or similar bookkeeping software is a plus
- Experience managing multi-line phone systems and providing excellent customer support over the phone
- Bilingual abilities are highly desirable to assist diverse client communication needs
- Strong typing speed with high accuracy; adept at data entry and proofreading tasks
- Demonstrated ability to handle confidential information responsibly while maintaining professionalism
Join us as a File Clerk to be a key player in maintaining an efficient office environment! Your organizational prowess, computer literacy, and dedication will help streamline our administrative processes while supporting our team’s success. This role is perfect for motivated individuals looking to grow their administrative career in a vibrant workplace.
Pay: $18.00 - $20.00 per hour
Work Location: In person
Salary : $18 - $20