What are the responsibilities and job description for the HR Coordinator position at Romex Pest Control?
Job Summary
Romex Pest Control is seeking a detail-oriented and organized HR Coordinator to support the HR Manager in daily human resources operations. This role plays a key part in maintaining compliance, supporting our field technicians and office staff, and ensuring HR processes run smoothly across the organization.
Key Responsibilities
HR Administration & Support
Assist the HR Manager with day-to-day HR operations and administrative tasks
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Maintain accurate employee records in HR systems with strict confidentiality
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Prepare HR documentation including offer letters, onboarding packets, and disciplinary actions
Compliance & Record-keeping
Ensure compliance with federal, state, and local employment laws
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Maintain I-9s, background checks, and employee files
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Support HR audits and ensure all records are organized and audit-ready
Onboarding
Facilitate onboarding and ensure completion of all required paperwork
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Conduct new hire orientations for the HR team and ensure policy acknowledgments are completed
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Ensure all required compliance forms (I-9, W-4, policies) are completed and filed properly
Training & Licensing Coordination
Track required training (OSHA, safety, harassment prevention, etc.)
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Monitor and track technician driver’s licenses and coordinate renewals
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Maintain training records and compliance logs
Payroll Support
Review all HR benefits tabs for accuracy
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Assist with HR-related data entry and corrections for 401k/Garnishments/Benefits
Employee Relations Support
Serve as a first point of contact for employee HR questions
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Document employee concerns and assist with investigations as needed
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Support consistent application of company policies
Benefits & Leave Administration
Assist with benefits enrollment and employee communications
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Track employee leave (FMLA, sick leave, etc.) and maintain documentation
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Ensure compliance with applicable leave laws
Qualifications
Associate or Bachelor’s degree in Human Resources, Business, or related field preferred
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1–3 years of HR, administrative, or office experience
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Knowledge of basic employment laws and HR practices
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Experience supporting field or hourly workforce preferred
Skills & Competencies
Strong attention to detail and organization
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Ability to manage confidential information with discretion
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Excellent communication and interpersonal skills
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Proficiency in Microsoft Office and HR systems
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Ability to multitask in a fast-paced environment
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Paycor knowledge is a plus
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Employee Navigator knowledge is a plus
Work Environment
Office-based with regular coordination with field technicians and operations teams
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May support multiple service locations
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Combination of office and field workforce support
About Romex Pest Control
Romex Pest Control is committed to providing reliable, high-quality pest management services while building a strong, compliant, and employee-focused workplace. Our team values professionalism, safety, and continuous growth.