What are the responsibilities and job description for the Accounting & Purchasing Coordinator position at Romanoff International Supply Corp.?
About Romanoff International Supply Corporation:
Romanoff International Supply Corporation is a long-established family-owned company with approximately 77 years of experience serving the industrial manufacturing and jewelry industries.
We specialize in the sales, installation, training, and after-sales support of advanced manufacturing equipment, including 3D wax printers, induction melting and casting equipment, laser welders, laser engravers, and related industrial equipment and supplies.
We are looking for a highly organized, detail-oriented, and dependable individual to join our team as an Accounting & Purchasing Coordinator.
This position will support both our Controller and Purchasing Manager and will play an important role in helping the company improve its accounting organization, purchasing follow-up, and monthly financial reporting.
Position Overview:
This is an excellent opportunity for an experienced accounting assistant, bookkeeper, purchasing assistant, or administrative professional who enjoys working in a varied business environment.
The successful candidate will assist our Controller with accounting and financial administration while also supporting our Purchasing Manager with purchase order processing, vendor follow-up, and back-order tracking.
The position is initially part-time, approximately 20–25 hours per week, with the potential to become full-time as responsibilities grow.
Responsibilities Accounting and Controller Support:
- Assist with accounts payable and accounting administration
- Enter, organize, and maintain invoices and accounting records
- Assist with vendor statement reconciliation
- Assist with bank and credit card reconciliations
- Research and resolve discrepancies in accounting records
- Assist with customer and vendor account information
- Support month-end accounting procedures
- Organize financial information for monthly management reporting
- Assist in preparing financial reports and schedules for management review
- Help maintain accurate and organized financial records
- Assist the Controller with other accounting and administrative responsibilities
Purchasing Support:
Working under the direction of the Purchasing Manager:
- Process and enter supply purchase orders
- Follow up with vendors regarding open orders and back orders
- Obtain order status and expected delivery dates
- Maintain accurate records of outstanding purchase orders
- Communicate with vendors regarding order status as directed
- Track delayed, back-ordered, or incomplete shipments
- Assist with purchasing and inventory-related reports
- Help maintain organized purchasing documentation
Management Reporting Support:
The successful candidate will assist in developing and maintaining timely monthly financial information, including:
- Monthly income statement reporting
- Sales and gross margin reporting
- Expense reporting
- Accounts receivable and accounts payable information
- Inventory-related information
- Comparisons of current financial results to prior periods
- Other financial reports and schedules requested by management
Qualifications:
- 2 years of bookkeeping, accounting, accounting assistant, purchasing, or related experience preferred
- Strong attention to detail and accuracy
- Excellent organizational and follow-up skills
- Ability to manage multiple responsibilities and priorities
- Experience with accounting software preferred
- Experience with QuickBooks or similar accounting systems is a plus
- Experience with purchase orders, vendor communication, or inventory is a plus
- Strong Microsoft Excel skills preferred
- Ability to understand and work with financial information
- Professional written and verbal communication skills
- Ability to work independently while also working closely with the Controller and Purchasing Manager
- Must be dependable, organized, and willing to take ownership of assigned responsibilities
Schedule:
- Part-time, approximately 20–25 hours per week
- Flexible schedule to be discussed
- Potential for full-time employment as the position developsCompensation:
Potential for increased responsibility and advancement within the company.
Work Location
In person — Amityville, New York
Please submit your resume and a brief description of your accounting, bookkeeping, purchasing, or administrative experience.
Pay: $28.00 - $31.00 per hour
Work Location: In person
Salary : $28 - $31