Accounts Payable Clerk/Administrative Assistant

Overview
We are seeking a detail-oriented and organized Accounts Payable Clerk/Administrative Assistant to join our finance team. This role is essential in managing company financial transactions, ensuring accurate record-keeping, and supporting administrative functions. The ideal candidate will have a strong understanding of accounting principles, proficiency with various financial software, and experience with payroll and benefits administration. This position offers an opportunity to work within a dynamic environment that values accuracy, compliance, and efficiency.

Responsibilities

• Process and verify invoices, expense reports, and purchase orders using accounting software such as QuickBooks,
• Reconcile accounts payable transactions and ensure timely payments in accordance with company policies
• Maintain accurate records of financial transactions, including journal entries and general ledger reconciliations
• Assist with accounts receivable functions and perform data entry related to financial transactions
• Support payroll management activities using systems like ADP, Kronos, or UltiPro
• Ensure compliance with GAAP, SOX controls, and other regulatory standards
• Assist in benefits administration and HRIS data management
• Prepare reports for management regarding accounts payable status and other financial analyses
• Perform month-end closing procedures including account reconciliations and journal entries
• Support internal audits by providing necessary documentation and explanations for financial transactions
• Maintain organized records of all financial documents for audit readiness

Qualifications

• Proven experience in accounting or bookkeeping roles, preferably within public accounting or governmental accounting environments
• Proficiency with accounting software such as QuickBooks, Sage, PeopleSoft, Ceridian, or similar platforms
• Strong understanding of GAAP, double-entry bookkeeping, debits & credits, and general ledger accounting
• Experience with payroll systems including ADP, UltiPro, Kronos, or Paychex is highly desirable
• Knowledge of SOX compliance standards and tax regulations related to corporate or non-profit accounting
• Excellent data entry skills with high accuracy (10 key typing) and attention to detail
• Ability to perform account reconciliation and analyze financial data effectively
• Familiarity with HRIS systems and benefits administration processes
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Effective communication skills to collaborate across departments and support internal teams

This role is vital for maintaining the integrity of our financial operations while supporting administrative functions that contribute to overall organizational success. We seek motivated professionals committed to accuracy and continuous improvement.

Pay: $20.00 - $27.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee discount
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $27