Purchasing Agent

Who is RoMan Manufacturing?

At RoMan Manufacturing, our foundation is built on integrity, innovation, quality, and the achievements of our team members. We are grateful for our position in the business world, and even more so for our team members and customers who have helped us achieve that success.

We serve our customers by producing unique and innovative industry-leading water-cooled transformers for our core resistance welding, glass manufacturing, and industrial furnace markets. Beyond our core offerings, we exercise our ability to innovate and evolve through our engineering expertise in progressive power conversion solutions for the data center and power systems industries.

At RoMan, we don’t just keep up with the industry—we help lead it. Our team is driven by curiosity, expertise, and the desire to continually improve. We foster a culture that values continuous learning, technical excellence, and collaboration, providing an environment where team members are encouraged to grow and share knowledge.

At RoMan, we strive to be a technical thought leader in the industry. We value the knowledge and experience our team brings and are always looking for individuals who are eager to learn, contribute, and continuously develop their technical skills as part of a collaborative and supportive environment. As a Purchasing Agent, you will be part of an energized team driven by our passion to build a better world by transforming power and people.

What you will be doing:

RoMan's Purchasing Agent will be a supportive and hands-on procurement professional who will source, negotiate and manage the supply of materials and components to support production, maintenance and indirect needs while balancing cost, quality, delivery and risk to ensure uninterrupted operations and a resilient supply base.

Responsibilities:

Commodity Buying

· Own day-to-day planning and replenishment of copper (flat wire, bar plate), electrical components, and chemicals per approved min/max and safety‑stock levels.

· Maintain accurate lead times and reorder points in ERP; review exceptions/MRP messages daily and adjust plans for demand spikes, yield loss, and scrap factors.

· Balance buy sizes vs. material utilization; coordinate with Production/Engineering to standardize gauges/lengths where feasible.

· Keep item master attributes current (UOM, cost, lead time, vendor part numbers, country of origin) and ensure lots/heat numbers are captured per quality requirements.

MRP to Purchase Order Conversion

· Review MRP recommendations daily; convert approved requirements to POs with correct price, terms, freight/Incoterms, and delivery dates.

· Issue POs to suppliers, obtain acknowledgments within 48 hours, and update ERP with confirmed ship/arrival dates.

Expediting & De‑expediting

· Monitor open order report; proactively expedite past‑due/critical lines and de‑expedite when demand shifts.

· Communicate constraints, split‑ship options, and alternates to Planning/Production; document recovery plans and dates.

Supplier Relationship Management

· Serve as day‑to‑day contact for assigned suppliers; conduct periodic business reviews covering OTD, quality, responsiveness, and cost.

· Collaborate with Quality on NCMRs and corrective actions; track closure and effectiveness.

Supplier Master Data & Onboarding

· Assist with new supplier setup: collect W‑9, tax/exemption forms, banking/EDI details, quality/regulatory declarations (e.g., CMRT, REACH/ROHS if applicable).

· Maintain current contacts, addresses, remittance info, and certificates of insurance within ERP/vendor master.

Negotiations & Cost Management

· Participate in pricing and terms negotiations; maintain quote folders and change logs.

· Enter, track, and communicate cost changes (increases/decreases, surcharges, freight) and effective dates; coordinate with Finance on standard‑cost updates.

Product Availability & Status Reporting

· Review supplier confirmations weekly; publish status of backorders, partials, and upcoming releases to stakeholders.

· Keep promise dates current in ERP and flag risks with recovery options (alternate specs, substitute items, split shipments).

Defective Material & Returns (RMA)

· Initiate RMAs for nonconforming materials; arrange replacements/credits and coordinate containment to protect production.

· Support root‑cause analysis with Quality/Engineering and ensure supplier corrective actions are documented and verified.

The stuff you know:

· Bachelor’s degree in supply chain, Business, or related field.

· Experience purchasing fabricated metals, electrical components, casting/machining, and/or maintenance/indirect supplies.

· Familiarity with lean manufacturing, kanban, and VMI programs.

· Certification: CPSM, CPIM, CSCP, or CPM. preferred.

· 3 years of purchasing or supply chain experience in a manufacturing environment.

· Proficiency with ERP/MRP (e.g., SAP, Oracle, Epicor, Infor, Microsoft Dynamics) and intermediate Excel skills.

· Demonstrated negotiation, analytical, and vendor‑management skills.

· Strong communication and cross‑functional collaboration.

· Strong professional ethical values and integrity.

· Team player with drive and strong interpersonal skills.

· Responds swiftly to customers; internal and external. Put the customer first.

· Excellent problem-solving and conflict management skills.

· Flexibility in other assignments and ability to multi-task.

· Strong organization, planning and time management skills to achieve results.

We are passionate about being a global brand of choice for industrial power conversion solutions as we continue to explore and improve our products, operational excellence, and customer care experience. For more information about RoMan Manufacturing, visit us on the web at: www.romanmfg.com.

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Profit sharing
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person