What are the responsibilities and job description for the Event Support Coordinator position at Roman Catholic Diocese of Orange?
Job Overview:
">This role provides essential support for on-site events at the Roman Catholic Diocese of Orange. As a Hospitality and Events Assistant, you will work closely with the team to ensure seamless event execution and exceptional client experiences.
">Key Responsibilities:
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Coordinate event logistics, including setup requests, AV needs, signage, and collaboration with key stakeholders such as security, facilities, and janitorial teams.
">Act as the on-site contact during assigned events, assisting clients, managing logistics, and resolving any issues or last-minute changes.
">Provide friendly, professional support to clients and guests, ensuring their needs are met and their event experience is positive.
">Monitor and enforce adherence to campus policies and guidelines, addressing questions or concerns as they arise.
">Assist with post-event activities, including conducting post-event inspections, resetting spaces, and preparing detailed reports for the team.
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Requirements:
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Previous experience in event coordination, hospitality, or customer service is required.
">Strong organizational and multitasking skills, with attention to detail and a problem-solving mindset.
">Excellent interpersonal and communication skills to interact effectively with clients, guests, and team members.
">Ability to work independently while maintaining a collaborative approach.
">Flexibility to work evenings and weekends based on event schedules.
">Proficiency in Microsoft Office Suite; familiarity with event management tools is a plus.
">Physical ability to stand for extended periods and assist with light event setup tasks.
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Work Environment:
">The ideal candidate will be able to work in a typical office environment with prolonged sitting using basic office equipment. Outdoor venues may have uneven surfaces, requiring additional mobility. Use of stairs occasionally is also expected.
">Physical Requirements:
">Prolonged standing and walking, moving around and managing the event space are essential physical activities. Light setup requires good manual dexterity and ability to reach, bend, sometimes push or pull equipment, occasionally carry materials as needed weighing up to 30 lbs.
">This position provides an opportunity to work in a dynamic environment, supporting events and providing excellent client experiences.
