What are the responsibilities and job description for the Parish Secretary - Assumption Catholic Church - Washington DC position at Roman Catholic Archdiocese of Washington?
Assumption Catholic Church in Washington DC is hiring a Parish Secretary.
This role will report to the Pastor and the hours are:
Tuesday 1:00pm – 4:30pm
Wednesday 1:00pm – 4:00pm
Thursday 1:00pm – 4:30pm
Position Summary
The mission of the Catholic Archdiocese of Washington is to spread the light of the Gospel of Jesus Christ to the world. In the faithful pursuit of this mission, the Archdiocese is seeking a Parish Secretary. The Parish Secretary reports to and performs general secretarial support for the Pastor.
Duties and Responsibilities
- Greet all visitors
- Provide receptionist services for the office; take clear and accurate messages
- Provide secretarial and clerical services to the Pastor
- Handle correspondence and document preparation for the office
- Handle routine questions about the parish
- Maintain and update the Parish calendar.
- Enter all sacramental information into the Parish records
- Oversee [prepare] the weekly Parish bulletin; oversee and review all requests
- Prepare regular and bulk mailing
- Screen and distribute all incoming mail
- Maintain filing system
- Manage inventory and purchasing of general office supplies
- Provide all recordkeeping services for the office
- Maintain all records for the office (e.g. directory, mailing list, events calendar, check requests, etc.)
- Maintain the parish website up to date
- Open and close the office
Qualifications
Knowledge, Skills, and Abilities:
- Faithful to the Catholic Church and teachings.
- Excellent ability to communicate both orally and in writing
- Attention to detail
- Ability to keep information confidential
- Strong organizational skills
- Outstanding people skills
Education and Experience:
- High School graduate
- Some college or business school training, a plus
- Three to five years’ of administrative experience
- Excellent working knowledge of Catholic terms and practices
- Experience in social media in a business setting
- Experience in creating business correspondence
- Advanced skills in Microsoft office
- Knowledge of Parish Soft software
Work Environment
This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Type/Expected Hours of Work
- Part-time employee (10 hours per week)
Please forward your resume and letter of interest to: ckozubek@icloud.com