What are the responsibilities and job description for the Procurement Manager position at Rolfson Oil?
Company Overview:
Since 1985 Rolfson Oil has delivered bulk fuel and lubricants to business, agriculture, and the oil field in North Dakota, Texas, New Mexico, Wyoming and Colorado. With multiple bulk fuel plants conveniently located throughout the area, Rolfson Oil is committed to meeting various delivery needs as efficiently as possible.
The Procurement Manager leads oilfield and fleet purchasing activities to ensure equipment, parts, and services are sourced reliably, cost-effectively, and on time. This role oversees vendor relationships, contract negotiations, and day-to-day procurement execution while controlling costs, managing risk, and supporting field operations. The Procurement Manager ensures procurement activities align with budgets, company policies, and operational demands across the full procure-to-pay process.
Job Duties:
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Since 1985 Rolfson Oil has delivered bulk fuel and lubricants to business, agriculture, and the oil field in North Dakota, Texas, New Mexico, Wyoming and Colorado. With multiple bulk fuel plants conveniently located throughout the area, Rolfson Oil is committed to meeting various delivery needs as efficiently as possible.
The Procurement Manager leads oilfield and fleet purchasing activities to ensure equipment, parts, and services are sourced reliably, cost-effectively, and on time. This role oversees vendor relationships, contract negotiations, and day-to-day procurement execution while controlling costs, managing risk, and supporting field operations. The Procurement Manager ensures procurement activities align with budgets, company policies, and operational demands across the full procure-to-pay process.
Job Duties:
- Identify, evaluate, and select suppliers that provide the best value in terms of cost, quality, and reliability
- Conduct market research to stay informed on pricing trends, product availability, and potential new suppliers
- Request, review, and compare quotes to ensure competitive pricing
- Lead negotiations on pricing, terms, and contracts with vendors
- Develop and implement sourcing strategies to optimize cost savings and efficiency
- Build and maintain strong relationships with key suppliers
- Monitor vendor performance, ensuring timely deliveries and consistent product quality
- Collaborate with internal teams to forecast demand and maintain adequate inventory levels
- Resolve any supply issues, delivery delays, or discrepancies
- Verify all vendor invoices for accuracy, ensuring pricing matches purchase orders, contracts, and approved quotes
- Work closely with accounting and finance teams to resolve invoicing or billing discrepancies
- Approve or escalate invoices as needed
- Analyze supply chain workflows and identify opportunities to reduce costs, improve efficiency, and minimize errors
- Implement best practices in procurement and vendor management
- Maintain accurate records of transactions, contracts, pricing agreements, and supplier performance
- Supervise Procurement Specialist (oversee workflow, review and be responsible for quality of work product, provide training and feedback, ensure productivity and compliance, etc.)
- Other duties and projects, as assigned by supervisors
- Bachelor’s degree in Supply Chain Management, Business Administration, or related field (preferred)
- 5 years of experience in procurement, sourcing, or supply chain operations
- Strong negotiation and contract management skills
- Excellent attention to detail and accuracy in reviewing invoices and pricing
- Proficient in procurement software, ERP systems, and Microsoft Office (Excel required)
- Strong analytical, organizational, and communication skills
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