Billing Logistics Supervisor

1. Financial Accuracy and Job Costing

• Administer and execute the complete invoicing and costing process for all customer orders, ensuring accurate application of materials, labor, and freight costs.
• Manage and reconcile all "buyouts" (externally purchased materials or services), providing accurate costing reports for final financial analysis.
• Process and verify Inter-Office (IO) charges and other internal billing adjustments accurately and timely.
• Conduct thorough audits and reconciliations of all Purchase Orders (POs) to ensure precise alignment of pricing, quantities, and vendor information.
• Process freight bills for payment, ensuring costs are accurately posted and reconciled against internal records.
• Manually input and verify data for Electronic Data Interchange (EDI) customers and systems to guarantee seamless electronic billing.
• Execute and reconcile month-end inventory counts for critical materials, including Finished Goods, Cartons, and Work-In-Process (WIP).

1. Logistics and Shipment Execution

• Oversee and ensure the daily completion of all outgoing customer shipments, maintaining high levels of efficiency and customer satisfaction.
• Assist the team with preparing and verifying Bills of Lading (BOLs) and all necessary shipping documentation.
• Ensure accurate final piece counts for all orders are entered, verified, and reconciled prior to shipment departure.
• Proactively assist in resolving complex shipping issues, rate disputes, and carrier performance challenges to prevent customer delays.

III. Team Leadership and Cross-Functional Support

• Supervise, evaluate, and train all team members within the Billing and Logistics department, managing workflow and task delegation to meet daily operational demands.
• Foster a department culture based on Rohrer’s Core Values, promoting accountability, teamwork, and continuous improvement.
• Actively attend and contribute to meetings with Customer Service and Operations teams, providing crucial support, status updates, and actionable information regarding billing and logistics.