Payroll Support Specialist

Rogue Community College welcomes applications for a full-time Payroll Support Specialist.

The Payroll Support Specialist supports accurate and timely payroll operations by performing recurring payroll processing and related payroll services. The position works within established procedures and controls to complete assigned payroll work, resolve routine issues and discrepancies, and provide backup coverage for designated payroll processes. The position also serves as a first point of contact for routine payroll and payroll-system questions and provides limited shared administrative support for HR and Payroll operations.

Primary Responsibilities

Payroll Processing & Administration

• Performs assigned monthly payroll processing and validation, including review and processing of payroll data, timekeeping information, source documentation, approvals, and payroll control reports.
• Processes electronic and paper timecards and routine timekeeping transactions, including calculations and authorized corrections involving hours, leave, overtime, and related pay information.
• Calculates and processes assigned manual checks, final pay, vacation payouts, and other routine payroll adjustments.
• Processes assigned garnishments, child support orders, tax levies, and other withholding orders in accordance with established procedures and requirements.
• Processes assigned payroll liabilities and reconciliations. Researches routine variances, determines causes, makes authorized corrections, and verifies resolution.
• Processes routine payroll corrections, overpayments, repayments, and related documentation.
• Provides backup coverage for designated payroll processes. Assigned coverage may include additional reconciliations, more complex manual payroll calculations and checks, and basic administration in PERS, OEBB, or related payroll systems.
• Identifies payroll issues requiring additional interpretation, approval, or specialized review and refers them to appropriate payroll staff.

Payroll Service, Systems & Administrative Support

• Provides first-line service to employees and supervisors regarding timekeeping, pay statements, deductions, payroll status, established payroll processes, and basic payroll-system use.
• Performs routine administration and user support for assigned payroll and timekeeping systems, including authorized employee-data transactions, registration and access assistance, navigation support, and identification of system or data issues.
• Processes employment verifications and other assigned standardized payroll documentation.
• Maintains payroll records and supporting documentation, including receiving, organizing, scanning, indexing, filing, retrieving, and routing records in accordance with confidentiality, retention, and records-management requirements.
• Provides basic navigation, common document intake, and routing support for shared HR and Payroll services.
• Coordinates with Payroll, Human Resources, Finance/Business Office staff, outside agencies, and payroll-related vendors as needed to complete assigned work.

Other Duties as Assigned

• May participate in College committees as assigned.
• Engages in professional growth opportunities as assigned.
• Performs other duties as assigned.

Review of applications is scheduled to begin 10/19/2026.

Why Work at RCC?

Rogue Community College is a rewarding workplace where our employees enjoy helping others transform their lives through education. For the last 50 years, RCC has served as an important economic engine for the Southern Oregon community. With three unique campuses in Grants Pass, Medford and White City, Rogue is a comprehensive public community college serving about 14,000 individual learners, or 5,700 FTE, each year. We are committed to hiring a diverse faculty and staff who uphold our mission, vision and values.

Living in the Rogue Valley

Southern Oregon's beautiful Rogue Valley offers vibrant cultural and recreational opportunities along with friendly people and a mild climate. Conveniently situated along Interstate 5, the Rogue Valley is home to Southern Oregon University, the Oregon Shakespeare Festival, the Britt Music & Arts Festival and a wonderful menu of restaurants, wineries and breweries. Outdoor recreation enthusiasts will enjoy the Valley's plentiful opportunities for hiking, cycling, rafting, fishing, camping and golfing as well as easy access to Crater Lake National Park, the Oregon Caves and the scenic Oregon and Northern California coast.

Inclusion Statement

Opportunity Starts Here – with people who bring curiosity, creativity, and care to their work. At Rogue Community College, we strive to hire and support employees who enrich our community and bring fresh perspectives to our work. Together, we’re creating a welcoming environment where people feel valued and respected, and where innovation grows.

We value the many ways people gain experience and develop skills. If your background doesn’t align perfectly with every qualification, we still encourage you to apply. You might be just what we’re looking for.

Benefits and Retirement

In addition to rewarding career opportunities, RCC offers an excellent comprehensive benefits package to employees and eligible dependents. The following core benefits are made available through the Oregon Educators Benefit Board (OEBB): complete health insurance packages, employer-paid group life and AD&D insurance, optional life and AD&D insurance, long and short-term disability insurance, employee assistance program, individual offerings from AFLAC and Colonial, flexible spending accounts, and health savings accounts. Additional benefits include generous paid leaves, tuition waivers, and on-campus wellness activities. Qualifying employees will contribute to the Public Employee's Retirement System (PERS) and have the opportunity to enroll in optional 403(b) and 457(b) deferred compensation plans.

This is a Full-time Classified, 40 hour per week (100%) position in the Human Resources department. Starting compensation is entry level for Group 6 on the 2026-27 Classified Wage Schedule. The anticipated start date is January 4, 2027.

Minimum Qualifications

• Education – An Associate degree in business, accounting, or a related field.
• Experience – Three years of relevant payroll, accounting, bookkeeping, or related financial-processing experience involving automated transaction processing, calculations, reconciliations, records review, and application of established procedures. Relevant experience must include experience performing this type of work in a mid-sized or large organization.

Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.

Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s).

Preferred Qualifications

• Bachelor's degree in accounting, finance, business administration, or a related field.
• Experience in benefits administration.
• Experience working in a unionized, public-sector, or similarly regulated environment.
• Experience using ADP Workforce Now or a comparable payroll/HRIS system.
• Payroll-related professional training or certification.

Essential Knowledge, Skills, & Abilities (Core Competencies)

• Knowledge – Working knowledge of payroll and basic accounting principles, including timekeeping, payroll calculations, deductions, garnishments and levies, manual and final pay, payroll liabilities, reconciliations, and recurring payroll cycles. Knowledge of rules-driven payroll and timekeeping systems; wage and hour requirements as applied through established procedures; collective bargaining and College requirements affecting payroll transactions; confidentiality and records practices; Microsoft Office products, including Excel; and document imaging and records systems.
• Skills – Accurate payroll and financial transaction processing; data entry and spreadsheet use; payroll calculations; reconciliation and discrepancy resolution; clear verbal and written communication; customer service; organization and time management; records and document management; and consistent application of established procedures.
• Abilities – Work accurately under fixed payroll deadlines and frequent interruptions; maintain confidentiality; learn RCC-specific payroll systems and procedures; independently complete assigned work within established procedures and controls; research and resolve routine discrepancies and recognize when additional review or interpretation is required; explain established processes clearly and tactfully; organize and prioritize recurring work; maintain accurate documentation; and adapt to peak payroll, year-end, and other recurring workload cycles.

Other Requirements

• For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.

Remote Work Options (see AP 7239 Working Remotely for more details)

• This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.

Physical Demands

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

• Work is primarily performed at a computer workstation and requires extended periods of sitting or standing; continuous use of a keyboard, mouse, and hands/wrists; and sustained mental and visual attention to detailed information. The position occasionally reaches, grasps, and handles documents and office materials and rarely walks, bends, stoops, or lifts ordinary files, records, or office supplies weighing up to 25 pounds. Verbal and written communication are regularly required.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is primarily performed indoors in a protected office environment with no regular exposure to hazardous conditions. The position works within recurring payroll and processing deadlines and may occasionally require overtime during payroll processing, year-end, or other peak workload periods.

For full details and to apply, click the blue "Apply" button at the top of this page. To find other job opportunities at RCC, please visit our web site at http://jobs.roguecc.edu.