What are the responsibilities and job description for the Administrative Assistant/Billing Specialist position at Rogerson Capital Corporation?
Under general supervision, the Billing Administrative Assistant performs various accounting and clerical task related to support the Construction and Raymond Self Storage department.
JOB DESCRIPTION:
Manage Raymond Avenue Billing, Deposits, and Collections & Eviction Notices. Deposit all incoming checks for Storage Facility. Maintain & update reports for the daily status of all payable/bank accounts. Assist project manager with contractors, scheduling & following ups. Set up & maintain all work project schedules/budgets & forecasts for Construction projects. Set-up & Maintain All Files for Personal & Commercial Properties.
Raymond Avenue Self-Storage Duties
· Mail invoices by the 15th of the prior month (i.e., January 15th for February rent)
· Monthly Collections of rents
· Run statements
· Post payments & deposits in QuickBooks
· Prepare daily bank deposits for all checks received
· Prepare Vendor Checks For Payment
· Input invoices into Quick Books
· Prepare weekly status reports – due each Monday
Constructions Duties
· Call contractors to set meetings
· Code invoices, comparing to PO’s & quotes
· Update construction payables daily.
· Maintain contracts files, including work orders, POs, contracts, etc.
· Entering in QuickBooks
· Research prices & vendors when necessary for comparisons
QUALIFICATIONS:
· Two-year degree in Accounting
· Self-starter who has the ability to prioritize work and multi-task.
· Excellent attention to detail and highly organized.
· Proactive and the ability to work with deadlines.
· Must be able to manage confidential conversations and data.
· Good telephone personality and able to communicate effectively.
SKILLS: QuickBooks (16), Microsoft Office, including Excel and Word
EXPERIENCE: Accounting for small businesses, construction, real estate office, or property management. Experience with collections.
Job Type: Full-time
Pay: $22.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- Associate (Preferred)
Experience:
- Accounting: 2 years (Required)
- QuickBooks: 3 years (Required)
Work Location: In person
Salary : $22 - $24