What are the responsibilities and job description for the Assistant Property Manager II position at Rogerson Brand?
REQUIRED EDUCATION/EXPERIENCE:
- College degree or three consecutive years' experience in a managerial capacity in property management.
- Experience maintaining payable and receivable records and producing monthly financial summary reports.
- Ability to visually inspect property at close level of detail.
- Must be able to walk to all parts of the building during emergencies or for inspections.
SPECIFIC RESPONSIBILITIES:
Occupancy
- Prepare and process all leases and all other related Resident forms.
- Follow up with Property Manager and DOH to obtain approval for new move ins.
- Follow HUD guidelines and regulations set forth in HUD handbook 4350.3 and subsequent notices including rent calculation, eligibility, verification, recertification, tenant screening and fair Housing.
- Process and Monitor Enterprise Income Verification (EIV) for discrepancies and complete monthly, quarterly, interims, and 90-day MI reports
Maintenance:
- Perform and certify daily and weekly inspections of the facility.
- Monitor cleaning and maintenance activity and provide on-going input to Property Manager on staff’s performance.
- Supervise maintenance staff in absence of Property Manager.
- Assist Property Manager in overseeing the on-site performance of vendors and independent contractors.
Financial:
- Collect, record and deposit all receivables, such as rents and miscellaneous charges.
- Process checks requests and invoices for approval by Property Manager.
- Initiate "late" and "30-day" notices for Property Manager.
- Submit all rent collection data to Rogerson Communities and Property Manager.
- Purchase materials and supplies as approved by Property Manager.
- Examine all invoices and code in conformity with vendor codes and chart of accounts.
- Collaborate with Property Manager to prepare and reconcile Section 8 voucher every month.
- Compile annual verification and re-certification for each tenant.
Administration:
- Maintain all tenant and building records and files according to Agency compliance requirements.
- Maintain office equipment in good condition and appropriate stock of office supplies.
- Collaborates with Property Manager to facilitate and meet with prospective tenants to show properties, conduct interviews, receive rental applications, and explain terms of occupancy.
- Prepare and Process “Annual Waitlist Updates”, to maintain an up-to-date waitlist.
- Provide coverage at one or more sites in the absence of a Property Manager or Assistant Property Manager.
- Provide training/support or orientation of assistant property manager and RSC at assigned location.
- Other duties as assigned