Administrative Coordinator @ Rodeo Dunes

Rodeo Dunes is a new destination golf resort set on the high plains of Colorado. Built on a landscape defined by sand, wind, and wide-open horizons, Rodeo Dunes has opened a Coore & Crenshaw golf course to Founder play – public play begins in 2027 – and will feature multiple world-class golf courses, future short course offerings, practice facilities, lodging, and an integrated residential community. Located less than an hour from Denver International Airport, Denver metro area, Fort Collins and Colorado Springs, Rodeo Dunes offers the rare opportunity to help build a world-class golf destination while enjoying access to one of America’s fastest-growing and most vibrant regions.

A public golf destination developed by Michael Keiser, co-owner of Sand Valley Resort, Rodeo Dunes is set on over 4,000 acres of towering sand dunes reminiscent of the southwest coast of Ireland. In addition to the Coore & Crenshaw design, a second course marking the first 18-hole design by Jimmy Craig (designer of the Commons at Sand Valley) is currently under construction, with some preview play expected in 2027.

With a rollicking, sandy dunes-cape, welcoming Western hospitality, and inspiring long views of the Rocky Mountains, Rodeo Dunes will introduce guests to a historic – but new to many – region of Colorado.

This is not traditional resort golf. Rodeo Dunes is being created with a focus on walking golf, caddie programs, simplicity, and authenticity, where the experience is driven as much by the people and culture as it is by the golf itself.

The ownership team believes that great golf destinations are built around authenticity, humility, stewardship of the land, and unforgettable hospitality. Decisions are made with a long-term perspective, prioritizing experience and culture over short-term gains.

Rodeo Dunes joins a growing collection of destinations that includes Sand Valley (WI), Wild Spring Dunes (TX), and Old Shores (FL).

The Opportunity

Joining Rodeo Dunes as Administrative Coordinator means becoming part of a team building something exceptional from the ground up. This is not a back-office role at a finished property – it is a chance to help shape the administrative foundation of one of the most anticipated destination golf resorts in North America, working alongside a leadership team that values people, precision, and genuine hospitality.

Position Summary

The Administrative Coordinator performs administrative and project duties in support of the management team including producing correspondence, reports, presentations, and spreadsheets; screening and directing telephone calls; organizing files; arranging meeting schedules; supporting invoice processing, and more. Assignments may involve work of a confidential nature and require a general knowledge of the golf industry as well as specific Company policies, practices, and procedures.

Essential Duties And Responsibilities

• Assist management with various administrative tasks including typing correspondence, preparing expense reports, meeting agendas, budget data, presentations, and special projects; as well as photocopying, fax and mail distribution, filing, data entry, appointments, and travel arrangements.
• Answer, screen, and route telephone calls in a timely and professional manner; take accurate messages.
• Coordinate in-office meetings and training, including ordering food, ensuring technology is available, and clean-up.
• Serve as liaison between the management team, ownership group, operating partners, and vendors.
• Ensure accuracy and completeness of statistical, financial, and mathematical data on reports; organize and maintain confidential records pertaining to Company operations, personnel, etc.
• Serve as primary contact for maintaining business Policy & Procedures manuals; monitor on an ongoing basis including updates and posting changes to the internal SharePoint/intranet site.
• Maintain office files and coordinate with offsite storage facility.
• Assist the GM and senior leaders with invoice coding, tracking and submission, onboarding of new team members, and payroll submissions. Order office supplies.
• Perform other job-related duties as appropriate or directed by management.
  
  

Qualifications And Requirements

• High school diploma or equivalent required; college or AA degree in secretarial sciences preferred.
• 1–3 years of senior Administrative Assistant or secretarial experience.
• Proficiency with Microsoft Office Suite including Excel, Word and PowerPoint required.
• Demonstrated professional written, verbal, interpersonal, and telephone communication skills.
• Ability to analyze and solve problems; efficiently handle multiple duties under pressure with minimal supervision.
• Detail-oriented with strong organizational and time management abilities.
  
  

Position Requirements

• Must be able to sit and stand for lengthy periods of time; mobility is essential.
• Must read and write English.
• Must be able to communicate verbally with staff and customers.
• Extensive keyboard and computer work required.
• Ability to perform mathematical calculations involving fractions, decimals, and percentages.
• Ability to retrieve, read, and interpret information from technical sources.
• Must be able to stand, sit, walk, push, pull, lift, grasp, bend, and kneel for up to 5 hours at a time.
• Lift up to 30 lbs occasionally, 20 lbs frequently, and 10 lbs constantly.
  
  

$60,000 - $70,000 a year

In addition to a competitive salary, we offer a comprehensive benefits package which includes health insurance, retirement plan, and paid time off.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.