Administrative Assitant / Site Inspection Officer

Job Summary
We are seeking a dedicated and highly organized Part-Time Administrative Assistant & Site Inspection Officer to support our security operations. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently. The role involves a combination of administrative tasks and site inspections to ensure the safety and smooth functioning of our security operations. This position is not a remote position you will be expected to be in the office when performing administrative duties.

Key Responsibilities:

Administrative Duties:

• Review daily security officer reports and ensure they are submitted on time.
• Schedule security guards, ensuring adequate coverage at all times.
• Handle callouts for security guards and arrange replacements as needed.
• Be available for on-call overnight duties.
• Maintain and update employee files, ensuring all records are current and accurate.
• Ensure all employees have up-to-date certifications.
• Conduct uniform inspections and manage uniform orders.
• Post announcements and updates on the company’s digital bulletin board.
• Respond to tickets and inquiries on the bulletin board in a timely manner.
• Respond and cover open shifts when necassary until coverage can be found

Site Inspection Duties:

• Conduct unannounced site visits at times designated by the company.
• Verify that all security officers on duty understand and adhere to post orders.
• Ensure all security officers are in the proper uniform and equipped with necessary company gear.
• Inspect all company equipment to confirm it is in good working order.
• Complete a guard inspection report for each officer on location.
• Confirm that all security officers have valid certifications and company IDs.
• Respond and cover open shifts when necassary until coverage can be found

Dispatch Duties:

• Monitor radio communications during shift changes to ensure each guard is signed in and on duty.
• Ensure guards are logged into the scheduling app and on the radio as required.

Requirements:

• Previous experience in administrative support or security operations is a plus.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and manage time effectively.
• Ability to perform site inspections and handle responsibilities on-site.
• Must be comfortable being on-call overnight.
• Reliable transportation and ability to conduct unannounced site visits.
• Proficiency in using digital tools, scheduling apps, and radio communication systems.
• Active SORA Certification is required

Benefits:

• Flexible part-time hours (10-20 hours per week).
• Competitive hourly wage.
• Opportunities for growth within the company.
• Supportive team environment.

If you are a detail-oriented, reliable individual with a passion for ensuring safety and security, we encourage you to apply for this position.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $20 - $25