What are the responsibilities and job description for the Property Administrator position at ROCS Grad Staffing?
Why You Want To Work Here:
This is a great opportunity for a candidate with previous property management experience looking for a new challenge and a foot in the door with a large property management company! You will work across all departments and build a strong foundation for day-to-day operations.
Responsibilities of Property Administrator:
- Interact with tenants and other departments to determine and resolve any tenant needs.
- Prepare and distribute Lease Administration Forms for Lease Commencements, Lease Expirations, and Move-in/Move-out Forms.
- Coordinate services to the building and ensure quality of services.
- Maintain tenant and vendor files, including local hard copy files and digital filing on SharePoint and/or other networked folders.
- Answer telephone and screen calls for appropriate personnel.
- Greet guests and notify personnel of incoming visitors.
- Accept deliveries and packages.
- Maintain conference room and order office supplies.
- Assist with special events coordination, including broker events, tenant events, and company events.
- Receive work order requests by phone or in person and enter them into the web-based work order system.
- Monitor work orders for completion.
- Maintain records for Purchase Orders, Service Contracts, and Certificates of Insurance.
- Visit tenant contacts at their location for the purposes of customer service.
- Assist with Financial Reporting and Budgeting with the Property Manager and Accounting Department.
- Responsible for timely coding and processing of invoices utilizing the Accounts Payable Workflow System.
- Assist with Aging Reports and Accounts Receivable collection efforts on a monthly basis.
Qualifications of Property Administrator:
- One to two years of administrative and/or property management-related experience.
- Completed Bachelor’s degree strongly preferred.
- Must have a valid driver’s license with proof of insurance if driving is required for the position.
- Proficient in Microsoft Office, including Outlook, Word, and Excel.
- Strong written and verbal communication skills.
- Ability to multitask and work efficiently in a fast-paced environment.
- Experience with Yardi, Procure to Pay, and SharePoint is preferred but not required.
Salary : $45,000 - $50,000