What are the responsibilities and job description for the Optometry Operations Manager position at ROCKY MTN UNIVERSITY OF HEALTH?
POSITION SUMMARY:
The Optometry Operations Manager supports the Associate Dean of Academic Affairs and ensures smooth operations for the Optometry Program. This role involves managing administrative tasks, coordinating faculty and student needs, and maintaining efficient workflows. Strong organizational skills, self-management, and proficiency with modern office technology are essential.
This is a remote, full-time position, and includes eligibility for all RMU benefits, including health, dental, vision, life insurance, short- and long-term disability, 401(k), and more. In addition, this position receives 17 paid holidays annually, 3 paid floating holidays annually, and accrual of paid vacation and paid sick time.
KEY RESPONSIBILITIES:
- Provide administrative support: document preparation, scheduling, record maintenance, and coordination with university personnel.
- Serve as liaison between Academic Affairs and faculty, students, departments, and external partners.
- Manage academic calendars, space assignments, and inventory for courses and labs.
- Oversee expense reports, budget tracking, and purchasing recommendations.
- Administer Peer Tutoring Program, including budget and policy compliance.
- Track faculty and student time-off requests for policy and accreditation purposes.
- Assist with policy development, manual updates, and accreditation documentation.
- Coordinate faculty recruitment, retention, and achievement promotion.
- Support assessment, admissions, and student recruitment activities.
- Organize events (e.g., Lunch & Learn), travel arrangements, and meeting logistics.
- Maintain compliance records (background checks, immunizations, HIPAA, licensure).
- Perform general office duties and other tasks as assigned.
- Education: Bachelor’s degree or equivalent experience.
- Experience: 4 years in academic or healthcare settings preferred.
- Skills:
- Strong communication and organizational skills
- Proficiency in Microsoft Office (Word, Excel, pivot tables)
- Detail-oriented, proactive, and able to work independently
- Problem-solving and process improvement mindset
COMPETENCIES:
- Communication | Collaboration | Critical Thinking
- Initiative | Integrity | Student-Centered Approach
- Financial Accountability | Innovation | Results-Driven
PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
Finger dexterity: | Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together |
Talking: | Especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly |
Average Hearing: | Able to hear average or normal conversations and receive ordinary information |
Average Visual Abilities: | Average, ordinary visual acuity necessary to prepare or inspect documents or products, or operate machinery |
Physical Strength: | Sedentary work. Sitting most of the time. Exerts up to 10 lbs. of force occasionally (Almost all office jobs) |
WORKING CONDITIONS
None: | No hazardous or significantly unpleasant conditions (Such as in a typical office) |
MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
Reasoning Ability: | Ability to deal with a variety of variables under only limited standardization Able to interpret various instructions |
Mathematics Ability: | Ability to perform basic math skills, use decimals to compute ratios and percentages, and draw and interpret graphs |
Language Ability: | Ability to read a variety of books, magazines, instruction manuals, atlases, and encyclopedias; Ability to prepare memos, reports, and essays using proper punctuation, spelling, and grammar Ability to communicate distinctly with appropriate pauses and emphasis; correct pronunciation (or sign equivalent); and variation in word order using present, perfect, and future tenses |
INTENT AND FUNCTION OF JOB DESCRIPTIONS
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
Job descriptions are not intended as and do not create employment contracts. RMUoHP maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.
Rocky Mountain University is an Equal Opportunity Employer.
Salary : $45,000 - $55,000