National Events Coordinator

Description

The Rocky Mountain Elk Foundation (RMEF) is a mission-driven non-profit dedicated to ensuring the future of elk, other wildlife, their habitat and our hunting heritage. Since our founding in 1984, we have helped conserve nearly one square mile of elk country every day. In partnership with others, we have conserved or enhanced more than 9.1 million acres, including improving public access to 1.6 million acres. Our impact will extend to 10 million acres by 2030.

RMEF is proud of our conservation successes and is committed to making an even larger impact in the future. The National Events Coordinator serves to support the planning, logistics and execution of RMEF national events and other department activities. This is an exciting opportunity for a detail-oriented professional with a strong commitment to accuracy and customer service to apply their skills in a dynamic, mission-driven organization.

Join RMEF and help shape the future of conservation!

Preferred Qualifications

• Bachelor’s degree in Marketing, Management, Business Administration or equivalent experience
• A minimum of three (3) years of experience in the event planning industry
• Experience with scheduling and managing meetings and facilities
• Experience working with Microsoft Office and ability to work on/understand advanced relational databases
  
  

Location: This position is based at RMEF’s Headquarters office in Missoula, Montana and requires fulltime on-site work.

Job Summary

The National Events Coordinator serves to support the planning, logistics and execution of RMEF national events and other department activities as assigned. Specific responsibilities include supporting expo operations including exhibitor relations and booth sales, coordination and support of online auction activity, national event customer service, and general department administrative duties as assigned.

Essential Functions

• Assist with the planning, coordination and execution of RMEF national events, as directed by supervisor.
• Assist with the coordination of RMEF’s National Online Auction activity. Serve to coordinate all logistics associated with the auction, including accurate representation of items, donor listings, and efficient fulfillment of items to purchasers.
• Serve as the point of contact for national event registrants, provide exceptional customer service. Coordinate all post event fulfillment and ensure all follow up activity for National Events is complete and timely.
• Assist National Event Specialist and National Event Manager with expo operations, exhibit sales, exhibitor relations, and expo communication.
• Serve as a department liaison to internal departments when applicable, to include supporting planning and execution of events.
• Assist with meetings and/or events as directed.
• Provide Revenue department administrative support as requested.
  
  

Additional Responsibilities

• Solicit members to volunteer during the events as needed and coordinate activities.
• Other duties as assigned.
  
  

Supervision Of Others

This position is not responsible for supervising others.

Knowledge, Skills, Abilities

• Knowledge and support of RMEF’s mission, goals, organizational structure, and activities.
• Basic knowledge of contracts and legal requirements involved in contracts.
• Strong interpersonal skills and professionalism with the ability to work constructively with a wide variety of entities.
• Ability to effectively lead volunteers and staff providing direction and motivation.
• Ability to establish and fulfill long-term goals, to develop and implement programs that are cohesive, progressive, and that are mission oriented.
• Ability to track expenses and to demonstrate a high-level of fiscal responsibility.
• Must have the ability to be creative and initiate positive change.
• Strong written and verbal communication skills are necessary. Must also be well versed at public speaking.
• Knowledge of department regulations and policies and other office procedures.
• Excellent computer knowledge of Microsoft Office and ability to work on/understand advanced relational data bases.
• Ability to organize and prioritize numerous tasks and complete them under time constraints, working at a fast pace and remaining accurate. Ability to work at a high level of mental effort when performing various tasks.
• Ability to be flexible with changing priorities and to handle stressful situations in a constructive fashion.
• Demonstrate professionalism and a positive approach to work.
• Ability to provide excellent customer service and constructively resolve customer complaints.
  
  

Physical Demands

The employee must sit or stand for long periods of time; use a computer terminal; reach forward and to the side; bend from both standing and sitting position; life items weighing various pounds including occasional heavy lifting up to 50 pounds. This position requires some travel, at times for an extended period. Work environments can vary and may include large convention halls to rural outdoor settings. This position requires prolonged walking, standing and working extended days while working an event. When traveling and working an event, the employee may be required to work more than the standard 40-hours per week to perform essential duties of the position and may be required to work irregular hours both during the week and on weekends.

The above is intended to describe the general content of, and requirements for the performance of the job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.