Clerical - Student Information Data Manager

Job Description: Student Information Data Manager

Reports to: Director of Student Information Management

Salary: State Salary schedule based on relative experience and verification of employment history

NATURE OF WORK: The employee performs a variety of technical and computer support functions for the student information system, PowerSchool. Work involves operation of computers, printers, and other peripheral equipment. The position requires a thorough knowledge of student accounting procedures and regulations, and the ability to accurately enter data from source documents.  In addition, the employee should have the capacity to effectively generate, analyze and report data, and have sound operational knowledge of the overall functionality of PowerSchool. The employee works under general supervision where goals are provided and the employee, within established guidelines and procedures, accomplishes them. The ability to communicate effectively with a wide variety of groups including students, teachers, principals, counselors, central office staff, parents, and local governmental agencies is required. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as the INFINITE CAMPUS system expert for the assigned school(s) by entering, summarizing, analyzing, and reviewing data for accuracy to produce standard, custom and confidential reports for the assigned school principal(s) and LEA administrators 
• Administers INFINITE CAMPUS User Security for assigned school(s), coordinating with district personnel  
• Manages, generates, and distributes student demographic, scheduling, academic progress, Testing and disciplinary incidents data.  Also, other data as mandated by the state or school district
• Maintains records of student withdrawal from school, record of reasons for student withdrawal and students’ planned destination. Prepares periodic statistical enrollment/withdrawal reports
• Facilitates transfer of student information between schools, including Records Requests
• Accesses the Internet to review and/or download student information-related materials
• Provides information and/or training to co-workers and school staff on the use of POWERSCHOOL and application of data produced from the system
• Coordinates and oversees distribution of Parent Portal login information and responsible for quality assurance of parent User IDs and passwords
• Works with a variety of departments to accurately input, maintain, reconcile and report data to school system business owners
• Assures coordination of both verbal and written information to district employees and Notary Services, as requested
• Completes special projects, as assigned
• Student Data Managers assigned to Student Registration and Welcome Centers are responsible for facilitating the enrollment process of students. 

KNOWLEDGE, SKILLS AND ABILITIES:

• General knowledge of computers, computer commands, peripherals, and various operating systems
• Ability to work with a high degree of accuracy
• Knowledge of attendance regulations and student accounting procedures, as outlined in the N.C. School Attendance and Student Accounting Manual
• Sound knowledge of district enrollment practices and procedures
• Considerable knowledge of data management, policies and procedures
• Considerable knowledge of word processing software, spreadsheets, and databases
• Ability to troubleshoot hardware and software problems
• Ability to apply independent judgment in correcting data errors or omissions
• Ability to exercise a high degree of confidentiality regarding student information in accordance with federal privacy laws, and any additional standards required by the state or local school district
• Ability to communicate well with school personnel, parents, students, central office staff and outside entities, including local judicial or governmental agencies.

SUGGESTED TRAINING AND EXPERIENCE:

All candidates for this position must have a minimum of each of the following requirements: 

• High School Graduate
• Two years of experience as a Data Manager or other relative work experience directly related to a computer system which requires knowledge of entering, editing and finalizing source data

TERMS OF EMPLOYMENT:

12 months

Salary based on the state salary schedule

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk and use fingers, tools, or controls. The employee is occasionally required to stand and reach with hands and arms. Specific visual abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 lbs. such as to lift files and paper.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet. The employee continuously interacts with the public and staff.

EVALUATION: Performance in this position will be evaluated regularly by the supervisor in accordance with Board Policy.