Administrative Assistant 5 - Benefits/Wellness

$19.39 per hour 12 month calendar with standard benefits

This position works 8 hours per day and 40 per week.

 
The scheduled work hours for this position are 7:30 AM - 4:00 PM

This institution is an equal opportunity provider.

INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW. The internal closing date is November 2, 2026.

POSITION SUMMARY: Supports the mission of the district by performing secretarial tasks to support the department or assigned building.

ESSENTIAL FUNCTIONS:  

• Provides responsive, customer-focused support to employees regarding benefits enrollment, claims, leave processes, and general benefits and wellness questions
• Assists with benefits administration, including employee information changes, FMLA leave processing for child-rearing leaves, workers’ compensation, COBRA, and related documentation and recordkeeping
• Coordinates district and building wellness programs, including wellness challenges, the annual Health Fair, and community partnerships
• Prepares employee communications, maintains confidential records, tracks deadlines, and follows up with employees, vendors, and other parties to support timely processing and resolution of issues
• Learns and applies district policies, procedures, and systems through training and guidance while working collaboratively with the Benefits and Wellness team to support employees
• In collaboration with their supervisor, makes decisions regarding sustentative issues affecting the operation of the department
• Checks supervisors’ calendar daily; sets appointments and informs them of all changes
• Greets all callers in person and by telephone; provides timely information and refers callers to appropriate department or other administrators for assistance
• Directs and handles mail, reserving sensitive mail for the supervisor
• Logs correspondence directed to supervisor as to critical return dates
• Prepares agendas for all meetings for the supervisor
• Handles response to routine correspondence
• Maintains complex filing system of all correspondence, utilizing reserve storage facilities
• Handles complex tasks involving confidential matters in an appropriate manner
• Summarizes various statistics for inclusion in reports prepared by the supervisor or requested by the Superintendent or Board of Education
• Ensures all daily mail generated by supervisor is delivered to the post office before closing
• As directed, drafts Board of Education resolutions, motions, and presentations
• Drafts minutes of public meetings conducted by the supervisor and submits them for review and correction
• Files all the supervisors’ materials keeping all updated by purging annually that which is in its third year or otherwise identified
• Compile and complete all reports assigned to the supervisors’ office
• Assist Superintendent’s Administrative Assistant when needed
• Performs other duties as assigned

ESSENTIAL SKILLS AND ABILITIES:  

• Ability to bend, stretch and move various equipment and supplies
• Ability to climb stairs and distribute materials
• Ability to communicate effectively to the public regarding policies, procedures, and practices that can be addressed when the supervisor is not in the office
• Ability to handle multiple tasks and establish priorities
• Ability to lift 15 pounds on a routine basis
• Ability to work in a fast paced, high intensity environment requiring multi-tasking
• Thorough knowledge of office procedures and equipment

BASIC REQUIREMENTS:  

• High School diploma
• Five or more years of executive level secretarial experience
• Extremely self-directed and motivated to address the tasks at hand when the supervisor is out of the office
• Computer skills including word-processing and spreadsheet capabilities
• Competence in all areas of secretarial skills, such as typing, shorthand, bookkeeping, grammar, spelling, and composition of general letters of correspondence

EQUIPMENT USED:  

• Standard office equipment

WORK ENVIRONMENT:

• Physical demands of handling a variety of student needs
• While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand, and reach