Administrative Coordinator for Executive Programs

Rockhurst University’s Helzberg School of Management, an AACSB-accredited business school, seeks an Administrative Coordinator for Executive Programs to support the delivery of its Executive MBA (EMBA) and other executive-level graduate programs.

This role helps ensure a seamless experience for students, faculty, and program partners by coordinating program operations, managing cohort logistics, and ensuring the smooth delivery of executive-level graduate programs. The position works closely with program directors and the College of Business and Technology operations team to support the Executive MBA, Executive Education, and the DO/MBA dual-degree program.

This is an excellent opportunity for a highly organized professional who enjoys coordinating complex programs, supporting graduate students and working professionals, and contributing to a mission-driven Jesuit university committed to leadership and service. The successful candidate will be proactive, detail-oriented, and comfortable managing multiple program logistics independently.

The position operates in a hybrid environment with regular on-campus program support (up to two Saturdays per month during EMBA program delivery) and other occasional evening or weekend responsibilities tied to executive program delivery.

Key Responsibilities

• Coordinate operational and administrative activities for the Executive MBA and other executive programs
• Manage class-day logistics including classrooms, technology, materials, and catering
• Serve as an administrative contact for EMBA and DO/MBA students
• Coordinate program communications, schedules, and calendars
• Support program events such as orientations, recruitment activities, and cohort experiences
• Manage billing processes, purchasing, and vendor coordination
• Maintain program records, update website content, and support program communications

Required Qualifications

• Bachelor’s degree
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office and collaboration tools

• Experience coordinating programs, projects, or events

About Rockhurst University

Rockhurst University is a Jesuit university in Kansas City dedicated to educating leaders for others. The Helzberg School of Management prepares professionals to lead with competence, conscience, and compassion through innovative graduate and executive programs.

Rockhurst University is an Equal Opportunity Employer and uses E-Verify. As an Equal Opportunity Employer, Rockhurst University is committed to creating a diverse working environment. The University recruits and employs successful candidates without regard to race, religion, gender, national origin, age, marital status, sexual orientation, and/or disability in employment, educational programs, or activities that it operates. In order to qualify as a candidate, you must be legally authorized to work in the United States. At this it Rockhurst is unable to sponsor or take over sponsorship of an employment visa.