Lab Manager & Administrative Assistant

Rockford University seeks a detail-oriented and organized professional to serve as the Lab Manager and Administrative Assistant. This dual-role position is responsible for maintaining safe, efficient, and well-equipped biology and chemistry laboratory environments while providing administrative support to the College of Science, Mathematics, and Nursing.

The successful candidate will oversee laboratory operations, inventory management, equipment maintenance, and safety compliance, while also supporting faculty and academic leadership with administrative, scheduling, communication, and event-related responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Laboratory Management (Primary Responsibility)

• Prepare, set up, and maintain instructional laboratories, equipment, and materials.
• Prepare chemical solutions and ensure laboratories are safe, organized, and ready for instruction.
• Order, receive, inventory, and maintain laboratory supplies, chemicals, and equipment.
• Coordinate equipment maintenance and monitor laboratory budgets and expenses.
• Ensure compliance with laboratory safety, chemical handling, storage, and hazardous waste regulations.
• Assist with training and supervision of student laboratory assistants.

Administrative Support

• Provide administrative support to the Dean and the Science, Mathematics, and Nursing departments.
• Assist with scheduling, correspondence, document preparation, and departmental communications.
• Coordinate facility work orders and support departmental operations and special events.
• Attend departmental meetings, record meeting minutes, and assist with community outreach and student engagement initiatives.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

Potential to oversee student lab workers with help from department chair.

QUALIFICATIONS:

• Strong organizational skills with exceptional attention to detail.
• Ability to work independently, prioritize tasks, and manage multiple responsibilities.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office and standard office technology.
• Commitment to fostering a welcoming and inclusive environment for students, faculty, staff, and visitors from diverse backgrounds.

Education and Experience

• Associate degree in Biology, Chemistry, Laboratory Science, Office Administration, or a related field preferred; or
• Equivalent combination of education, training, and relevant experience.
• 1-3 of laboratory support, administrative support, or related experience preferred.
• Experience working in an educational, scientific, or healthcare setting is a plus.

PHYSICAL DEMANDS:

The physical demands of this position are: frequently walk and stand, while occasionally lift or move something up to 25 pounds. This is typically in association with setting up and cleaning science laboratories or receiving shipments of supplies.

WORK ENVIRONMENT:

Employee will work in different environments including a normal office environment and the chemistry and biology lab spaces.

TO APPLY: Review of resumes will begin immediately and continue until the position is filled. Please submit cover letter indicating salary requirements, resume and a list of three professional references.

Our Benefits: Supporting You Every Step of the Way

We believe in taking care of our employees, which is why we offer a competitive benefits package that goes above and beyond. Here’s how we support your health, happiness, and future:

• Comprehensive Health Coverage: Medical, dental, and vision insurance to ensure you and your family stay healthy.
• Savings for Health & Dependent Care: Flexible savings options to manage healthcare and dependent care costs.
• Financial Protection: Life, AD&D, and disability insurance for peace of mind when life throws you a curveball.
• Retirement Security: 403(b) plan with employer contributions to help you build a secure future.
• Personal Support: Access to our Employee Assistance Program, offering resources for both personal and professional needs.
• Education Benefits: Tuition remission for full-time and part-time employees, their spouses, and dependents. We offer tuition remission both at Rockford University and other partnering colleges through a tuition exchange.
• Work-Life Balance: Generous paid time off to help you recharge and spend quality time with loved ones.

At Rockford University, we are committed to fostering an inclusive and supportive environment that values a well-rounded workforce and community. We welcome candidates who, through their professional experience, contribute to excellence in their work and enhance our institutional mission.

Job Type: Full-time

Pay: $18.47 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• Associate (Preferred)

Work Location: In person

Salary : $18 - $20