HIM Clerk/Surgery Scheduler

Surgery Scheduler – Responsibilities

• Efficiently and accurately perform clerical functions related to scheduling OR cases.

• Schedule patient surgeries for designated rooms, ensuring accuracy and timeliness.

• Answer phone calls quickly, courteously, and professionally.

• Receive, file, and distribute electronic intake documentation.

• Maintain a high level of active communication with:

  • Customers

  • Surgeons and surgeon’s offices

  • Members of the healthcare team

• Ensure all scheduling information is complete and promptly relayed to the appropriate departments.

• Collaborate with perioperative leadership to support smooth daily OR operations.

HIM Clerk – Responsibilities

• Respond promptly to requests for medical information in compliance with HIPAA, state law, and hospital policy.

• Greet individuals entering the department and determine their needs in a courteous and professional manner.

• Answer and route telephone or in-person inquiries to the appropriate staff.

• Monitor the transcription queue for pending reports.

• Review electronic document management system (EDMS) records for image quality, proper indexing, and accuracy.

• Analyze all types of records post-discharge/service for physician documentation deficiencies.

• Assist physicians with chart completion and maintain the overall integrity of the medical record.

• Perform daily follow-up on documentation deficiencies using reporting tools.

• Handle release-of-information (ROI) requests, including communication with:

  • Attorneys

  • Insurance companies

  • Worker’s Compensation representatives

• Process medical record requests from the Central Billing Office.

• Maintain working knowledge of the electronic document management system processes and workflows.

• Answer and direct incoming telephone calls regarding medical records or HIM services.

• Pull charts as requested by nursing staff throughout the facility.

• Prepare documents for scanning into the EDMS.

• Examine pages for proper patient identification and completeness prior to scanning.

• Scan and index documents into the EDMS accurately and efficiently.

• Appropriately batch documents to maintain workflow and record organization.

• High school diploma or equivalent required; associate degree in Health Information Technology, Business, or a related field preferred.

• Minimum 1 year of experience in a healthcare administrative, HIM, or scheduling role (acute care experience preferred).

• Knowledge of HIPAA regulations and medical terminology.

• Experience with EHR systems (e.g., Cerner, or similar).

• Strong organizational skills with high attention to detail and accuracy.

• Excellent interpersonal and communication skills, with the ability to work effectively across departments.

• Ability to manage multiple tasks, prioritize in a fast-paced environment, and maintain confidentiality.

Are you caring, compassionate and patient-focused? Do you have strong communication and clerical skills? Are you process oriented? If so, then you might just be perfect for this position at our hospital!

Rock Regional Hospital of Derby, KS is looking to hire a Full Time Surgery Scheduler / Him Clerk. Do you have Surgery scheduling & Him Clerk experience as well as a passion for providing exceptional, compassionate service? Would you like to take your career to the next level at a cutting-edge hospital with a supportive work environment with? If so, please read on about this position at Derby's first hospital!

This position qualifies for excellent benefits including medical, paid holidays, paid time off (PTO), and even cafeteria discounts! If this sounds like the opportunity that you've been looking for, apply today!

ABOUT ROCK REGIONAL HOSPITAL

As Derby's first hospital, we are a new customer-centered hospital where excellence, compassion, and safety are the highest priorities. We strive to be a hospital where patients choose to come for healthcare, physicians choose to practice, and employees want to work. We drive a family environment built on teamwork where people pitch in where needed and take care of each other! As a new hospital, there is great opportunity to come in at ground level and grow your career with us while helping to build our culture.

You will feel great about the exceptional care that you provide for our patients while enjoying the camaraderie of being part of a ROCK star team!

Rock Regional Hospital is an Equal Opportunity Employer. We are committed to creating an inclusive and respectful workplace where all individuals have equal access to employment opportunities. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under federal, state, or local law. All employment decisions are based on qualifications, merit, and business needs.