Facilities Coordinator

Description

Title: Facilities Coordinator

Position Type: Full-time, Hourly, Non-Exempt

Reports To: Operations Manager

MISSION: (The essence of the job)

The facilities coordinator plays a key role in ensuring the smooth operation and upkeep of our rehearsal studios and business park. This position is responsible for coordinating maintenance, managing vendor relationships, supporting space planning, and responding to tenant and client maintenance requests with efficiency and professionalism.

OUTCOMES: (What must get done and how will we measure success)

• Support daily maintenance operations of the facility, including studios, offices, common areas, and outdoor spaces
• Coordinate routine and emergency maintenance with internal staff and external vendors
• Monitor building systems (HVAC, lighting, plumbing, security) and report issues promptly
• Maintain inventory of supplies and equipment; order replacements as needed
• Support space planning and setup for rehearsals, events, and tenant move-ins/move-outs
• Ensure compliance with health, safety, and fire regulations
• Respond to tenant and client inquiries and service requests in a timely manner
• Assist with cost tracking for facility-related expenses
• Maintain accurate records of maintenance schedules, inspections, and vendor contracts
  
  

Requirements

CRITICAL

• 2 years of experience in facilities coordination, property management, or a related field
• Familiarity with building systems and maintenance tasks
• Strong organizational and problem-solving skills
• Excellent communication and interpersonal abilities
• Ability to work independently and manage multiple priorities
• Familiarity with building systems and basic maintenance tasks
• Proficiency in Microsoft Office and facility management software (preferred)
• Experience in creative or multi-use spaces is a plus
• Valid driver’s license with a clean driving record required
  
  

PHYSICAL

• Frequent moving and lifting equipment and boxes up to 50 lbs.
• Frequent walking throughout campus but may remain stationary for long periods of time
• Frequent use of manual dexterity to handle tools and supplies, type, and use office equipment
• The ability to climb stairs and ladders frequently to reach elevated work areas or different levels of a building
• Occasional exposure to concert level audio output, lasers, bright or flashing light, fog, and other elements one might experience in a live event production environment
  
  

CULTURAL

• Passionate about live entertainment and working in a physical role
• Thrives working with people, forming relationships, and prioritizing team success
• Open to continuous learning in a dynamic environment, willingness to pivot as business needs shift, and values the insights and contributions of others
• Ability to remain calm in difficult and/or complex situations and maintain an action oriented, problem-solving mindset
• Demonstrate pride and ownership in your work