Deputy Clerk of Court - Lead

• Collaborate with the other Lead Deputy Clerk to develop a training plan for new staff. 
• Mentor, develop and train new staff members.
• Monitor the progress and accuracy new staff members and provide instruction when needed. 
• Examine and identify staff member assignment challenges and coach them to successful outcome. 
• Conduct check-ins with the division supervisor to discuss the progress and training of new staff members.
• Assist existing staff members with questions and provide support.
• Attend Clerk of Court supervisory procedural meetings. 
• Collaborate, support, and assist supervisory staff in the implementation of procedural changes and modifications.
• Provide coverage for court, window, queues, paper filings, or wherever needed in the instances of time off, vacancies, and/or backlog.  
• In the absence of a supervisor, coordinate and delegate daily assignment of job duties for staff members within assigned division.
• In the absence of a supervisor, coordinate and delegate daily assignment of court clerking and support window service rotation. 

• Accurately and timely process each incoming document: review content, receive payment, authenticate, name document, follow statutory confidentiality requirements, add detailed court record event, image when required, determine and link documents that require grouping, and route to proper party/court following local procedures and guidelines.
• Open/build all new incoming court cases into the Court Consolidated Automation Program (CCAP); including but not limited to parties, charges, moving documents, judgment liens, financial, and hearing date information.
• Monitor, audit and maintain an accurate court record of all documents and proceedings.
• Prepare, witness, and distribute statutory notices, orders, bonds, and warrants from court proceedings.
• Image/convert complete paper file to electronic file upon request.
• Dispose/close each court case accurately and in accordance with statutory requirements; including but not limited to: prepare, report, docket, and distribute judgment. 
• Keep a record of all payments ordered by the court to be paid to the clerk of circuit court office. 
• Prepare, issue, and report post-judgment enforcement actions.
• Maintain/store all files and records in accordance with statutory retention requirements. 

• Prepare accurate minutes of each court proceeding; including but not limited to: date/time, appearances, brief statement of the nature of the proceeding, court findings, and court orders.
• Administer oaths to witnesses, interpreters, bailiffs, and jurors.
• Prepare and maintain juror seating chart, juror selection and peremptory challenge report, and receive and record verdict.
• Manage and maintain exhibits in accordance with the State of Wisconsin Office of Court Operations exhibit management guidelines.
• Prepare order for release and/or destruction of exhibit at end of statutory retention period.

• Assist the general public. This includes, but not limited to: providing information regarding case status, case filings, answering jury questions and answering general questions. 
• Communicate in a calm and professional manner. 
• Listen, assess and troubleshoot questions. 
• Direct parties to applicable websites and/or other resources for more complex filings and or questions. 
• Research, identify, certify and exemplify duplication requests, transcript, and foreign judgments.
• Receipt monies for filing fees, citations, and other court ordered assessments. Balance and maintain cash drawer.
• Provide/maintain statutorily required forms.
• Notarize court documents. 
• Maintain knowledge of current statutory requirements, local rules, and policies and/or procedures. Provide/recite upon request.

• Considerable knowledge of court practices, terminology and procedures.
• Considerable knowledge of the purpose, function and scope of the circuit court.
• Working knowledge of the statutory powers and limitations of the circuit court.
• Ability to maintain composure with disgruntled parties and erratic human behavior.
• Ability to establish and maintain effective and professional public and working relationships.
• Ability to embrace and adapt to changing responsibilities and assignments.
• Aptitude for writing mechanics and grammar; detail-oriented with quality standards.
• Ability to comprehend and comply with oral and written directives.
• Self-managing; ability to effectively direct own activities toward the timely achievement of office objectives.
• Proficient computer software knowledge and expertise of modern office methods and practices.

• Associate degree  - legal administrative professional / administrative professional, or an equivalent combination of training and experience.
• One (1) or more years of responsible administrative professional experience; court setting or legal field preferred.
• Combination of education, training, and experience will be considered.
• Ability to type forty (40) net words per minute.

Salary : $26 - $29