Legal Support Specialist

Position Summary and Job Duties

Perform legal secretarial work for the District Attorney's Office: including answering telephones, dealing with the public and attorneys, typing and general office work calling for judgment and specialized knowledge in carrying out established procedures or applying laws or regulations; and to perform related work as required.

85%- District Attorney Office - Case Management

• Receive and data enter case referrals into Protect System.
• Prepare various legal documents, transcribe dictation, create files for court within time limits.
• Communicate with attorneys, the courts and the public in a timely and professional manner.
• Prepare discovery, billing and documentation of same.
• Update case court activity in Protect.
• Pull calendars and necessary files for attorneys.
• Perform related work as required.

10%- Perform Legal Secretary Work

• Provide back up for other secretaries, receptionists or subpoena management as needed.
• Answer phones.
• Typing and general legal office work.

5%- Other duties as assigned

Success Factors (KSA's)

• Considerable knowledge of modern office methods and practices
• Considerable knowledge of legal terminology.
• Considerable knowledge of departmental programs, operation and policy.
• Knowledge of Microsoft Office Products especially Word, Excel and Outlook
• Ability to type neatly and correctly from plain copy, corrected manuscripts, rough draft, dictation and tabular material at a rate of sixty (60) net words per minute.
• Ability to perform varied and difficult clerical tasks.
• Ability to establish and maintain effective and professional public and working relationships.
• Ability to operate a variety of office machines.
• Ability to maintain accurate and complete records and prepare clear and detailed reports.
• Ability to prioritize and manage deadlines.
• Ability to maintain prompt and consistent attendance.

Job Requirements, Education, Training & Experience

• Associate degree - legal secretary.
• Three (3) or more years of responsible legal secretary experience.
• Or any equivalent combination of training and experience

Essential Job Functions (physical elements, equipment and working conditions)

Physical Elements:

• Ability to sit, stand and walk for periods of time
• Ability to exert up to 20 pounds of force occasionally or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects

Use of Equipment:

• Computer experience; to include Adobe, Microsoft Word, Microsoft Office, Excel and Power Point

Working Conditions:

• Work is mostly inside office work
• Ability to remain calm in dealing with individuals who may be angry and upset