What are the responsibilities and job description for the Court Specialist position at Rock County, WI?
Position Summary and Job Duties
Work involves providing general services in the operation of a court, maintaining order, calling witnesses, notifying an arrested party, transferring prisoners, collecting case files for court cases and performing various services for the judge. Work is performed in accordance with established practices, procedures and instructions from the judge and is reviewed primarily through observation of performance and conferences.
40% Maintaining Courtroom Order
35% Administrative Courtroom Support
20% Miscellaneous
5% Perform other duties as assigned
40% Maintaining Courtroom Order
- Escort's individuals to the administrative offices.
- Provides for courtroom security; opens and maintains order in the court.
- Takes person into custody and delivers persons to the custody of the Rock County Sheriff.
- In jury trials, responsible to see to the security and care of the jurors, including communication with family and meals, as appropriate; communicates information from jury to judge; maintains secrecy of jury deliberations.
- Coordinate with victim witness office to ensure security and access of victims to court proceedings.
- Ensure courtroom rules are followed.
35% Administrative Courtroom Support
- Reviews and monitors all cases filled in the court
- Witnesses bond signing and complete payment envelopes
- Puts paper work in order for filing and files documents in the record center.
- Processes paperwork
- Replenished supply of forms in the Courtroom.
- In coordination with judicial assistant schedule all required Court hearings and trials.
- Arranges for exchanges of courtroom facilities with other Judges, as schedules require.
- Maintain basic knowledge of courtroom technology systems and assist parties with access to the systems.
20% Miscellaneous
- Provides court support in arraignment court, traffic court, etc
- Straightens chairs, tables, and podium proper to court.
- Provides information in the court cases to attorneys and other interested parties.
- Carries out procedural directives of the Judge.
- Coordinate maintenance work orders with facility and information technology staff as needed to keep courtroom in functional order.
5% Perform other duties as assigned
Success Factors (KSA's)
- Knowledge of the jurisdiction and types of cases of the assigned court.
- Ability to learn and follow court procedures.
- Ability to establish effective relationships with Judges, attorneys, witnesses, and the public.
- Ability to work with other court personnel and bailiffs as a team member in the smooth operation of the courts.
- Ability to maintain records and reports.
- Ability to protect all court personnel and spectators in the event of courtroom disturbance.
- Knowledge of basic computer operation.
- Ability to maintain prompt and regular attendance.
Job Requirements, Education, Training & Experience
- Some experience in law enforcement or in work providing a familiarity with court procedures and processes.
- Graduation from high school.
-Personal, insured vehicle- pursuant to Wisconsin law
- Required to maintain certification from Wisconsin State Law Enforcement Standards Board Training and legally be able to carry a firearm.
Essential Job Functions (physical elements, equipment and working conditions)
- Ability to sit, stand, and walk for periods of time.
- Ability to exert 50-100 pounds of force occasionally, or 20-50 pounds of force frequently, or 10-20 pounds of force constantly to move objects.
- Work is primarily in a Courthouse/courtroom setting.