Accountant

Position Summary and Job Duties

• Record daily time reports and reconcile payroll entries, ensuring proper allocation of labor, equipment, and expenditures for payroll processing.
• Monitor and verify that time reports are submitted and accurately entered for each payroll period.
• Analyze data between payroll and department specific software to ensure consistency and accuracy.
• Submit payroll for the Public Works Department that complies with County policies and procedures.

• Records and reconciles payments of DPW receivables and payables to the general ledger and department specific software.
• Reconciles material tickets from time reports with vendor invoices for accounts payable.
• Works with Fleet and WisDOT to ensure accuracy of equipment in County systems.
• Reconciles financial reporting between subsidiary ledger and general ledger.
• Record, monitor, and summarize inventory activities for tracking and reporting purposes
• Ensure accurate and timely completion of monthly, quarterly, and year-end related closing procedures in accordance with Federal, State, and County financial policies and guidelines.
• Assist in year-end financial reporting processes, particularly those required by WisDOT and the County's independent auditors.
• Creates journal entries as needed

• Prepare and process invoices for WisDOT, municipalities, County departments, and third-party entities, including accident related billing.
• Manage collections for department accounts receivable.
• Review and reconcile all relevant data across department specific software and the general ledger for accuracy of invoices.

• Enter data into various tracking systems to monitor billable materials.
• Review and resolve payable discrepancies, including coding errors, exception statuses, and unprocessed payment requests.
• Research and resolve past due balances; communicate effectively with staff and vendors regarding invoicing discrepancies and other billing-related inquiries.
• Record, monitor, and summarize salt inventory data for accurate tracking and reporting.
• Create voucher covers and verify accurate coding and information with the invoice.

• Administer, implement, maintain, and provide training on key departmental software systems including RTVision (timekeeping) and Highway Billing/CHEMS (Invoicing).
• Coordinate and deliver training sessions for new and existing staff throughout the year on the use of RTVision and Highway Billing/CHEMS.
• Work with staff, County IT, and WisDOT to support the development and improvement of RTVision and Highway Billing/CHEMS.

Success Factors (KSA's)

• Knowledge of office procedures, practices, systems, and equipment as applied to financial operations.
• Knowledge of Generally Accepted Accounting Principles.
• Knowledge of highway cost accounting, payroll procedures, workers compensation rules, and WisDOT regulations.
• Ability to process data accurately and efficiently, with attention to detail.
• Ability to manage time effectively.
• Ability to work effectively in a fast paced office environment.
• Ability to establish and maintain effective working relationships with co-workers, County officials, state and federal officials and the public.
• Ability to express ideas clearly, orally, and in writing.
• Ability to prepare reports and statements in accordance with predetermined requirements.
• Ability to be flexible and change tasks quickly.
• Ability to undertake several projects concurrently and with frequent interruptions.
• Knowledge and use of computers, and computer programs (Microsoft Office).
• Knowledge of government entities, highway maintenance procedures, local polices and procedures.
• Ability to work independently, exercise judgment and effectively carry out oral and written instructions.

Job Requirements, Education, Training & Experience

• Associates degree in Accounting or related field, Bachelor's degree preferred.
• One to Three (1-3) years accounting experience or equivalent combination of education and experience.
• Computer experience, including Word, Excel and other accounting software applications.
• Experience working in a governmental agency preferred.

Essential Job Functions (physical elements, equipment and working conditions)

• Ability to stand, walk and sit.
• Ability to occasionally lift 10 pounds; or negligible force frequently to move, push, pull, lift or carry objects to move them about.
• Ability to operate office and computer equipment.
• Work is indoor in an office setting.
• Ability to work independently.
• Maintain consistent and prompt attendance.