Research Program Administration Specialist II

Essential Duties & Responsibilities

• Coordinates the development of research proposals, integrating strategic financial planning and compliance with funding agency requirements
• Conducts financial analysis and budget management for research projects, ensuring optimal allocation and utilization of resources
• Reviews compliance of research operations with grant conditions, implementing changes where necessary to meet regulatory standards
• Establishes and maintains effective collaborations with faculty, researchers, and external partners to enhance research opportunities
• Manages a portfolio of research projects, providing oversight and support to ensure successful project execution
• Advocates for and supports the integration of new research technologies and methodologies to advance project goals
• Other duties as assigned

Knowledge, Skills, & Abilities

• Knowledge of grant writing and proposal development that aligns with state and federal grant/sponsorship laws and regulations and RIT policies and procedures
• Knowledge of regulatory and compliance standards regulations
• Knowledge of financial, procurement, HR, and compliance policies and procedures related to research administration
• Skill in project management and organization to manage schedules, resources, and project timelines efficiently in a dynamic environment
• Skill in effective communication and collaborating with internal and external stakeholders regarding complex or technical topics
• Ability to maintain sensitive and confidential information with discretion and uphold ethical standards of grant funds

Minimum Education & Experience

• Bachelor's degree in related field
• 8 years of relevant experience
• Equivalent combination of experience and education may be considered

Job Level Overview

Specialized Contributor Level 3 - A senior-level role requiring broad understanding of the profession or field of work. Independently leads diverse and often complex assignments, projects, or programs. May act as a mentor and guide less experienced staff.

The Research Program Administration Specialist II supports the administration of the Center for Public Safety Initiatives’ (CPSI); including management of the CPSI portfolio of grants, contracts, and cooperative agreements. This requires an exceptional degree of technical knowledge, analytic ability, and specialized account expertise relating to CPSI budgets, spending and operating accounts.

Under the direction of the CPSI Director, the Research Program Administration Specialist II ensures the financial integrity of numerous active grant projects, managing all grant fund usage in accordance with RIT policies and procedures, New York State regulations and federal laws. The Research Program Administration Specialist II is principally responsible for management of the grant portfolio accounting requirements, as communicated by the CPSI Director and in coordination with funders and sub-awardees. The position is responsible for overseeing all aspects of CPSI grant management, budget compliance, analysis, invoice documentation, with specific expertise required for the technical needs of grantors, in coordination with the CPSI Director and key representatives of RIT’s Sponsored Programs Accounting.

The Research Program Administration Specialist II, under the supervision of the CPSI Director, also has the authority to manage CPSI operations related to Center spending, administration and management. The position is responsible for CPSI compliance, analysis and forecasting of the annual budget. The position is also responsible for all primary requirements of CPSI, including center operations, budget, faculty start-up funds, revenue returns, F&A returns, logistics, communications plans, and coordination of multiple projects simultaneously. Oversight responsibilities include supervising and support for all student employment related matters (hiring, termination, performance management of up to eight CPSI student employees (equivalent of 3 FTE) and the supervision of a CPSI PT Staff to ensure that Center activities are carried out effectively.

FLSA Category

Work Location

Compensation

Application Materials

When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.

Candidates must be eligible to work in the United States.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.

If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to careers@rit.edu . Determinations on requests for reasonable accommodation will be made on a case-by-case basis.