Admissions Coordinator

Rochambeau, The French International School of Washington, DC (Rochambeau), has an immediate opening for an Admissions Coordinator – Full-time.

Location: Bethesda, MD

Reports to: Director of Enrollment and Marketing Management

Job Type: Full-time; Non-Exempt; Administrative & Maintenance Personnel Association Collective Bargaining Unit (CBA) applicable

Salary Information: The salary range is $60,725 - $75,000 per the Administrative & Maintenance Personnel CBA Salary Scale. Compensation is determined in accordance with relevant degrees and certifications held and years of applicable experience provided.

Benefits: In addition to base compensation, this position is eligible for: 35 working days of annual leave, paid holidays, and health and retirement benefits eligibility, which includes medical, dental, vision, life insurance, and a 403(b) plan.

THE SCHOOL

Rochambeau, a coeducational day school, offers an exceptional blend of the French curriculum and a robust English program to a diverse student body of about 1,300, from Preschool to 12th grade. Our school thrives on diversity, housing over 80 nationalities. We steadfastly promote a culture of diversity, equity, and inclusion.

At Rochambeau, we value our school-based and in-person work environment for all faculty and staff. We believe on-site collaboration fuels our commitment to fostering a vibrant and inclusive educational environment. This in-person interaction is integral to our school values, allowing us to engage more fully, communicate effectively, and cultivate a strong community spirit.

POSITION SUMMARY

The Admissions Coordinator is a key member of a dynamic admissions team dedicated to providing superior customer service to prospective families, ensuring a seamless intake and enrollment process. This role balances rigorous administrative data management with outward-facing community engagement, supporting the school's recruitment and retention goals through multiculturally sensitive communication, digital marketing, and event coordination. The successful candidate serves as a primary point of contact for local and international families, ensuring that Rochambeau’s unique educational advantages are effectively communicated.

ESSENTIAL DUTIES & RESPONSIBILITIES

Please note that these are intended as representative duties and do not encompass every aspect of the role. You may be required to perform additional or differing duties if they are related, similar, or logically assigned to the position.

Admissions Administration & Data Management:

• Review and process admission application elements, verifying data integrity and inputting critical notes into the admissions database (SchoolAdmin/Finalsite).
• Develop and execute standardized workflows to audit applications for completeness, accuracy, and regulatory integrity.
• Generate, analyze, and distribute standard and ad-hoc statistical reports on applicant statuses and overall pool trends for leadership.
• Facilitate the accurate creation of new student files and coordinate the enrollment confirmation process.
• Securely maintain candidate confidentiality and ensure all database actions comply with institutional ethical standards.

Family Relations & Outreach:

• Act as a brand ambassador, managing multi-channel inquiries (email, telephone, inquiry forms) from local and international prospective families.
• Conduct personalized campus tours, articulating the "Rochambeau Advantage" while remaining highly sensitive to varied cultural and linguistic backgrounds.
• Conduct individual virtual chats with families to present the program and answer questions.
• Prepare files for review with the Admissions Committee. Participate in the admissions committee decisions and follow up with families.
• Assist with retention efforts and the annual re-enrollment process.

Events & Marketing Support:

• Manage calendar logistics, admissions testing schedules, and prospective family registrations across external platforms (e.g., SchoolAdmin, Sign Up Genius, Google Forms).
• Support the full life cycle of open houses and recruitment events, including logistical planning, on-site setup, RSVP tracking, and post-event nurture campaigns.
• Synthesize and draft content for the monthly admissions newsletter directed to prospective families.
• Collaborate on the development, review, and distribution of creative digital and print marketing collateral to attract prospective applicants.

QUALIFICATIONS

Minimum Requirements:

• Bachelor’s degree or international equivalent in a related field from an accredited institution
• 2 to 5 years of professional experience in education, preferably within admissions, community relations, events, or marketing
• Full bilingual proficiency in French and English with exceptional verbal and written communication skills in both languages (complete grammatical, spelling, and structural accuracy.
• Demonstrated customer service excellence and the ability to interface professionally with faculty, staff, students, and external stakeholders
• Proven organizational capacity to track, prioritize, and execute multiple competing multi-step workflows simultaneously
• High degree of cultural competency and a demonstrated ability to work collaboratively within a diverse, international community
• Technical proficiency in Windows/Mac OS, Microsoft Office Suite, Google Workspace, and web-conferencing tools (Zoom, Google Meet)
• Flexibility to work evenings, early mornings, and weekends to represent the Admissions department at specialized events or testing days
• Three Professional References (name, position, contact number, and email) listed on your CV/resume

Preferred Qualifications:

• Prior experience handling admissions workflows specifically within a private, independent, or international school environment
• Hands-on proficiency with specialized admissions platforms and CRMs, such as SchoolAdmin, Finalsite, or PowerSchool
• Operational experience managing social media accounts or analyzing digital engagement via tools like Google Analytics

PHYSICAL DEMANDS

This position operates within a professional office and dual campus school environment. The role requires regular mobility to lead campus walking tours across multi-level facilities, prolonged periods of sitting or standing at a workstation, frequent utilization of computers and telephones, and the occasional ability to lift or transport event materials weighing up to 25 pounds.

SPECIAL NOTES

In accordance with Maryland House Bill 486, Rochambeau is required to contact all former employers to request information relating to child sexual abuse or sexual misconduct involving the applicant. If you would like additional information, please visit House Bill 486.

All final candidates will be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions will also be asked.

EQUAL OPPORTUNITY EMPLOYER

Rochambeau is an equal opportunity employer and is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. All applicants are protected under Federal law from discrimination based on race, color, religion, sex, national origin, disability, age and genetics or any other basis protected by law. Rochambeau is committed to fostering a diverse and inclusive community and strongly encourages all qualified individuals to apply. For an applicant requesting assistance with the employment application process, please contact Human Resources at (301) 798-4802 or recruiting@rochambeau.org. For more information about Rochambeau, please visit the Rochambeau website.