Administrative Assistant - Part Time

THE JOB

We are seeking a reliable and organized Administrative Assistant to support business operations. This role focuses on key administrative functions including invoicing and accounts receivable, purchasing and accounts payable, tracking shipments, and maintaining organized records and documentation.

This is a part-time role structured as a 1099 contractor arrangement requiring approximately 15–20 hours per week, during normal business hours to coordinate with the team, customers and vendors. The role will have potential to become full time W2 employee in the future.

The role is in-person at our Troy, Michigan office to support coordination with the team and daily business activities. After an initial six-month period, a hybrid remote schedule may be considered based on performance and business needs.

KEY SELECTION CRITERIA

• Experience with invoicing and accounts receivable (A/R), including preparing invoices, tracking payments, and following up on outstanding balances.
• Experience with purchasing and accounts payable (A/P), including processing vendor bills, maintaining purchase records, and coordinating payments.
• Experience tracking shipments and coordinating logistics, including monitoring deliveries and communicating with vendors or carriers when needed.
• High level of attention to detail and accuracy, especially when handling financial information
• Experience and proficiency using common business software such as Microsoft Excel, Outlook, and basic accounting or invoicing platforms (QuickBooks preferred).
• Strong organizational skills with the ability to manage multiple tasks, maintain accurate records, and keep documentation well structured.
• Strong communication skills, both written and verbal, to coordinate with vendors, customers, and internal team members.
• Flexibility to take on additional responsibilities, such as marketing coordination and quote preparation is key.
• Ability to work in-person at the Troy, Michigan office