Office Administrator

Office Administrator

Location: Indianapolis, IN (North / North-East)
Job Type: Full-time

About RoboJob

RoboJob is the global leader in CNC automation. We develop innovative automation solutions that help manufacturing companies increase productivity and efficiency.

To support the continued growth of our US operations, we are looking for a proactive and organized Office Administrator to join our team in Indianapolis.

Position Summary

As Office Administrator, you will play a key role in supporting the daily operations of our US office. You will be responsible for office administration, customer communication, finance support, HR administration and general office management.

You enjoy taking ownership, working independently and making sure everything runs smoothly.

Responsibilities

• Manage daily office administration and operations.
• Answer incoming phone calls and emails.
• Support the sales and service teams with administrative tasks.
• Coordinate meetings, travel arrangements and calendars.
• Prepare quotations, purchase orders and invoices.
• Process expense reports and maintain administrative records.
• Coordinate office supplies and facility management.
• Assist with HR administration.
• Maintain accurate customer and company records.
• Communicate with the Belgian headquarters and external partners.

Qualifications

• Associate's degree or equivalent experience.
• Minimum 2–3 years of experience in office administration or office management.
• Excellent organizational and multitasking skills.
• Strong communication skills.
• High attention to detail.
• Experience with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to work independently in a small, growing team.

What We Offer

• Competitive salary.
• Paid Time Off (PTO).
• Professional development opportunities.
• An international work environment.
• A stable and growing company with market-leading products.

Pay: $24.90 - $29.99 per hour

Work Location: In person

Salary : $25 - $30