Bookkeeper/Administrative Assistant

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role combines essential financial management with administrative support, ensuring smooth office operations and accurate bookkeeping. The ideal candidate will be proactive, organized, and possess excellent communication skills to support our team and clients effectively. This paid position offers an exciting opportunity to develop your skills in a fast-paced, professional environment while contributing to the overall success of our organization.

Duties

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate financial records and prepare reports for management review
• Handle data entry with precision, ensuring all financial and administrative information is up-to-date and organized
• Answer multi-line phone systems promptly, professionally, and courteously, directing calls as needed
• Provide front desk support by greeting visitors, managing appointments, and maintaining a welcoming office environment
• Assist with office management duties such as ordering supplies, organizing files, and coordinating administrative projects
• Support customer service efforts by responding to client inquiries via phone or email with professionalism and clarity

Skills

• Proficiency in QuickBooks for bookkeeping and financial recordkeeping
• Strong computer literacy with expertise in Microsoft Office Suite (Word, Excel, Outlook) and productivity software
• Excellent organizational skills with the ability to multitask efficiently in a busy office setting
• Experience with data entry, proofreading, and word processing to ensure accuracy and professionalism
• Exceptional phone communication skills, including phone etiquette and managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Prior office management or administrative experience demonstrating strong organizational and time management skills
• Customer service experience with a focus on client communication and support
• Technical proficiency in spreadsheets and other productivity tools for efficient data handling
• Personal assistant experience is a plus for supporting executive or team members with scheduling and administrative tasks

Join us in a role that combines vital financial responsibilities with engaging administrative duties! We’re committed to fostering a positive work environment where your skills can shine while supporting our organization’s growth.

Pay: $17.00 - $18.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $17 - $18