What are the responsibilities and job description for the Event Planner position at Roberts Event Group, A Hosts Global Member?
Company Description Roberts Event Group, A Hosts Global Member, is a leader in event production, destination management, and hospitality support, serving clients with programs of all sizes. The company’s experienced and passionate team uses proprietary systems and a commitment to swift, timely responses to deliver seamless, high-impact events. Roberts Event Group focuses on meticulous attention to detail, whether planning a one-day event or a week-long program. The organization specializes in creating memorable experiences and magical moments that reinforce client brands and make meetings and events unforgettable.
Role Description The Event Planner is a full-time, on-site role based in Philadelphia, PA, responsible for coordinating and executing corporate meetings, social events, and destination programs. Day-to-day tasks include developing event concepts, creating timelines, sourcing venues and vendors, and managing logistics such as transportation, accommodations, décor, and on-site staffing. The Event Planner will collaborate closely with clients and internal teams to understand objectives, propose creative solutions, and ensure all event elements meet brand and quality standards. The role also involves preparing and tracking budgets, managing contracts, overseeing event setup and teardown, and addressing onsite issues to ensure a smooth guest experience. The Event Planner will maintain clear communication with stakeholders, provide post-event reporting, and contribute to continuous improvement of processes and services.
Qualifications
- Strong Communication skills for client interaction, vendor coordination, and internal collaboration.
- Proven Event Planning and Event Management skills, including logistics coordination and on-site execution.
- Budgeting skills to develop, manage, and reconcile event budgets and financial reports.
- Sales skills to support proposal development, client presentations, and relationship building.
- Detail-oriented, highly organized, and able to manage multiple events and deadlines simultaneously.
- Ability to work on-site in Philadelphia, PA, with flexibility for evenings, weekends, and travel as needed.
- Proficiency with event management software, MS Office, and basic project management tools.
- Previous experience in event production, destination management, hospitality, or a related field preferred.
- Associate or Bachelor’s degree in Event Management, Hospitality, Marketing, or related discipline, or equivalent experience.