Full-Time Administrative Assistant

Overview

We are seeking a full-time Administrative Assistant to ensure smooth daily operations and provide exceptional support to our staff and clients. In this role, you will handle a variety of key administrative tasks and maintain an organized workflow that fosters productivity.

Responsibilities

• Clerical Duties: Perform everyday clerical functions including document preparation, photocopying, scanning, and managing incoming/outgoing physical mail.
• Personal Assistant Support: Provide direct administrative and personal assistant support to executives or specific team members to enhance overall workspace efficiency.
• Data Entry & Documentation: Handle high-accuracy data entry tasks and maintain digital records using Google Suite (Docs, Sheets, and Drive).
• Research & Proofreading: Conduct thorough research, proofreading, and editing for internal documents, reports, and communications to ensure total accuracy.
• Information Management: Organize and maintain both physical and digital filing systems, strictly ensuring the confidentiality of sensitive corporate and client information.
• Office & Calendar Support: Facilitate smooth office management activities, including tracking and ordering inventory/supplies, managing calendar scheduling, and coordinating meetings.
• Client Communication: Assist with client-facing communications through email and phone support, ensuring professional, timely responses to all inquiries.

Qualifications

• Autonomy & Productivity: Strong capability to follow detailed directions and information accurately while working efficiently without micromanagement.
• Attention to Detail: Meticulous, detail-oriented mindset essential for accurate data entry, precise proofreading.
• Experience: Proven track record in office management, administrative roles, or general office support settings.
• Technical Skills: Proficiency in Google Suite (Docs, Sheets, Drive) and Microsoft Office Suite for documentation.
• Discretion: Demonstrated ability to manage highly sensitive and confidential data with total discretion.
• Organization: Exceptional organizational skills with a proven capability to multi-task and prioritize workloads.
• Communication: Superior customer service skills matched with exceptional phone etiquette and clear written communication.
• Preferred Assets: Previous personal assistant experience or professional exposure directly supporting executive-level team members is highly advantageous.

Benefits/Perks

• Company Culture: A highly supportive working environment that actively appreciates innovation and provides clear pathways for professional growth.
• Work-Life Balance: Generous 37.5-hour full-time workweek alongside paid vacation, sick time allocations, and an additional paid Employee Appreciation Day annually.
• Paid Time Off: Observed paid government holidays plus an annual paid extended winter break from December 23 through January 1.
• Safety-First Scheduling: Seamless transition to remote work operations as directed by management during severe weather events and physical office closures to ensure employee safety.
• Financial & Retirement: Matching Simple IRA retirement plan contributions and an annual holiday bonus incentive.
• Health & Wellness: Comprehensive health insurance coverage combined with extended short-term disability insurance policies.
• Workspace & Tech: A highly comfortable, modern environment featuring dual-monitor workstations. The company provides all required physical hardware, technical equipment, and premium software to ensure high productivity.
• On-Site Perks: Fully stocked office kitchen with complimentary drinks and snacks, plus secured off-street parking.
• Team Appreciation: Company-provided catered lunches every Friday.

To apply for this position, please submit your application directly to ericam@rjma.com. Applications submitted through Indeed’s automated "Easy Apply" or "Apply Now" buttons will not be viewed or considered.Please include the following items in your email:

• Subject Line: Format your email subject line exactly as: [Your Full Name] – Administrative Assistant Application
• Resume: Attach your current resume as a PDF file.

Join us to be part of a vibrant team where your organizational talents make a real impact! We value proactive individuals who bring enthusiasm, professionalism, and a commitment to excellence every day.

Pay: From $45,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Referral program

Work Location: In person

Salary : $45,000