What are the responsibilities and job description for the Emergency Management Specialist position at Robert J Dole VA Medical and Regional Office Center?
The Robert J. Dole VA Medical Center is seeking a highly qualified candidate for the Emergency Management Specialist position in Wichita Kansas.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience as described below:
Physical Requirements: The work is sedentary during non-emergency situations. However, participation in field exercises and operational support missions may require strenuous physical activity to include carrying persons and equipment, walking long distance, climbing, working long hours, long periods of standing, and bending and stooping.
Advises Agency Executives and key stakeholders with expertise on programs and policy impacting the CEMP including vulnerable Veteran populations. Participates in the development, coordination and review of directives, white papers, Medical Center Memorandum, service support agreements, standard operation procedures, policy matters and related documents issued by the VHA and the Healthcare System.
Coordinates internal and external publicity for the CEMP in conjunction with Medical Center Office of Public Affairs. Assists the Area Emergency Manager in maintaining and reporting daily bed inventory for NDMS and VA/DoD Contingency, as deemed appropriate. The incumbent plans, organizes, implements, oversees and provides technical assistance for projects relating to emergency management programs. Reviews documents received for review, concurrence and/or signature by EMS.
Utilizes EM principles ensuring accurate and proper documentation and anticipating possible inquiries from VHA OEM, VISN, and VAMC Executive Leadership. Analyzes, maintains, synchronizes, and sustains the CEMP with national and local stakeholders; all the same, as the Office Safety and Health Administration (OSHA), The Joint Commission (TJC), Office of Information Technology, National Fire Protection Association (NPFA), and
Commission on Accreditation of Rehabilitation Facilities (CARF).
The incumbent is responsible for managing and maintaining the health care system's automated alert and notification system, coordinating, and monitoring results with the Communication Support Team. Consults and advises on creating subgroups, training requirements and message building. The incumbent is responsible for ensuring Cascade Calling Systems are updated and prepared for immediate use during any type of
emergency or exercises. Maintains calling rosters for Medical Response Team, Incident Management Team, Decontamination Team, and any other specialized teams requiring activation.
Represents the healthcare system at the Local Emergency Planning Committee (LEPC) and federal, state, county, and local coalition. Conducts program analysis, evaluations and reviews ensuring plans are currently meeting both internal and external requirements. The incumbent plans and organizes meetings for the Emergency Management Committee (EMC) and ad hoc workgroup. Completes meeting preparations ensuring agendas are
prepared, participants are notified, and guest speakers are scheduled. Summarizes, records, and distributes minutes of meetings to the EMC team. Supports the VISN EM in completing quarterly and annual report requirements including preparing reports and EMC activities as deemed by the Environment of Care.
Develops and maintains the VA Contingency Plans covering the provisions of continuous patient care and treatment during emergencies. Serves as subject matter expert to the Medical Center Director and Executive Leadership Team during system disruption, natural disasters or medical surges impacting the Healthcare System or vulnerable Veteran populations. In this role, the EMS is responsible for: Collaborating with VISN EMS, VHA OEM, community partners and stakeholders ensuring guidance for continuity of care during any planned or unplanned event. Serves as an expert advisor to all levels of management involved in disaster preparation, training, response and recovery operations. Responsible for successful participation in local NDMS and VA/DoD Contingency programs coordinating with federal and local partners or stakeholders. Responsible for monitoring and supporting the operational status of the First Receive Decontamination Program. Develops presentations, reports, and records contingency education units to appropriate professional organization.
The incumbent functions as the local program manager for the Disaster Emergency Personnel System (DEMPS), which is a program comprised of qualified volunteers who register and train in disaster management and support national deployment requirements. The incumbent recruits, evaluates, identifies, and trains specifically qualified volunteers to support national task orders.
Work Schedule: 7:30 am - 4:00 pm or 8:00 am - 4:30 pm Monday - Friday
Position Description/PD#: Emergency Management Specialist/PD99789S
Qualifications:
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/20/2026.Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience as described below:
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
- Coordinating the healthcare system efforts and engaging staff, as well as the functions required to manage the Comprehensive Emergency Management Program.
- Preparing for and carrying out or coordinating emergency functions to prevent, protect from, mitigate against prepare for, respond to, and recover from emergencies and disasters.
- Develop and coordinate all VAMC emergency plans and exercises.
- Develop, implement, sustain, and maintain policies and guidance within the VHS, local, and community.
- Plans, organizes, implements, oversees, and provide technical assistance for projects relating to emergency management programs.
- Represents the healthcare system at Local Emergency Planning Committee and federal, state, county, and local coalition.
- Conduct program analysis, evaluations and reviews ensuring plans are current meeting both internal and external requirements.
- Develop and maintain VA Contingency Plans covering the provisions of continuous patient care and treatment during emergencies.
Physical Requirements: The work is sedentary during non-emergency situations. However, participation in field exercises and operational support missions may require strenuous physical activity to include carrying persons and equipment, walking long distance, climbing, working long hours, long periods of standing, and bending and stooping.
Responsibilities:
The incumbent is responsible for coordinating the Healthcare System efforts and engaging staff, as well as the functions required to manage the Comprehensive Emergency Management Program (CEMP). Develop, implement, sustain, and maintain policies and guidance within the VHA, local, and community. The incumbent is further responsible for ensuring the emergency response results and conclusions lead to a continual improvement of the emergency management program throughout the healthcare system. Provides leadership with direction, management, professional and technical expertise regarding the development and implementation of the CEMP.Advises Agency Executives and key stakeholders with expertise on programs and policy impacting the CEMP including vulnerable Veteran populations. Participates in the development, coordination and review of directives, white papers, Medical Center Memorandum, service support agreements, standard operation procedures, policy matters and related documents issued by the VHA and the Healthcare System.
Coordinates internal and external publicity for the CEMP in conjunction with Medical Center Office of Public Affairs. Assists the Area Emergency Manager in maintaining and reporting daily bed inventory for NDMS and VA/DoD Contingency, as deemed appropriate. The incumbent plans, organizes, implements, oversees and provides technical assistance for projects relating to emergency management programs. Reviews documents received for review, concurrence and/or signature by EMS.
Utilizes EM principles ensuring accurate and proper documentation and anticipating possible inquiries from VHA OEM, VISN, and VAMC Executive Leadership. Analyzes, maintains, synchronizes, and sustains the CEMP with national and local stakeholders; all the same, as the Office Safety and Health Administration (OSHA), The Joint Commission (TJC), Office of Information Technology, National Fire Protection Association (NPFA), and
Commission on Accreditation of Rehabilitation Facilities (CARF).
The incumbent is responsible for managing and maintaining the health care system's automated alert and notification system, coordinating, and monitoring results with the Communication Support Team. Consults and advises on creating subgroups, training requirements and message building. The incumbent is responsible for ensuring Cascade Calling Systems are updated and prepared for immediate use during any type of
emergency or exercises. Maintains calling rosters for Medical Response Team, Incident Management Team, Decontamination Team, and any other specialized teams requiring activation.
Represents the healthcare system at the Local Emergency Planning Committee (LEPC) and federal, state, county, and local coalition. Conducts program analysis, evaluations and reviews ensuring plans are currently meeting both internal and external requirements. The incumbent plans and organizes meetings for the Emergency Management Committee (EMC) and ad hoc workgroup. Completes meeting preparations ensuring agendas are
prepared, participants are notified, and guest speakers are scheduled. Summarizes, records, and distributes minutes of meetings to the EMC team. Supports the VISN EM in completing quarterly and annual report requirements including preparing reports and EMC activities as deemed by the Environment of Care.
Develops and maintains the VA Contingency Plans covering the provisions of continuous patient care and treatment during emergencies. Serves as subject matter expert to the Medical Center Director and Executive Leadership Team during system disruption, natural disasters or medical surges impacting the Healthcare System or vulnerable Veteran populations. In this role, the EMS is responsible for: Collaborating with VISN EMS, VHA OEM, community partners and stakeholders ensuring guidance for continuity of care during any planned or unplanned event. Serves as an expert advisor to all levels of management involved in disaster preparation, training, response and recovery operations. Responsible for successful participation in local NDMS and VA/DoD Contingency programs coordinating with federal and local partners or stakeholders. Responsible for monitoring and supporting the operational status of the First Receive Decontamination Program. Develops presentations, reports, and records contingency education units to appropriate professional organization.
The incumbent functions as the local program manager for the Disaster Emergency Personnel System (DEMPS), which is a program comprised of qualified volunteers who register and train in disaster management and support national deployment requirements. The incumbent recruits, evaluates, identifies, and trains specifically qualified volunteers to support national task orders.
Work Schedule: 7:30 am - 4:00 pm or 8:00 am - 4:30 pm Monday - Friday
Position Description/PD#: Emergency Management Specialist/PD99789S
Salary : $89,508