Office Specialist

We are looking for a dedicated Office Specialist to join our team in San Jose, California. As a vital part of our administrative operations, you will play a key role in ensuring smooth day-to-day office functions. This is a long-term contract opportunity ideal for individuals who thrive in fast-paced environments and have strong organizational skills.

Responsibilities:
• Manage and prioritize incoming calls while providing attentive and courteous assistance to callers.
• Perform accurate data entry tasks to maintain and update office records.
• Support general office operations, including scheduling, filing, and correspondence management.
• Serve as the first point of contact for visitors by handling receptionist duties with attention to detail.
• Assist in coordinating administrative tasks to ensure timely workflow and process efficiency.
• Prepare and organize documents, ensuring they are ready for meetings or distribution.
• Maintain a clean and organized office space to foster a productive work environment.
• Collaborate with team members to support various administrative projects and tasks.
• Monitor supplies and place orders to ensure office resources are adequately stocked.
• Proven experience in administrative assistance or a similar role.
• Strong ability to handle inbound calls and provide excellent customer service.
• Proficiency in data entry with attention to detail and accuracy.
• Familiarity with standard office procedures and equipment.
• Excellent organizational and time management skills.
• Effective communication skills, both written and verbal.
• Ability to multitask and adapt to changing priorities.
• Proficiency in basic computer applications, such as Microsoft Office Suite.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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