What are the responsibilities and job description for the Office Assistant position at Robert Half?
We are looking for a detail-oriented Office Assistant for a contract position in Saint Paul, Minnesota. The successful candidate will play a key role in supporting office operations, financial processes, and executive assistance to ensure the smooth functioning of daily activities. This position requires a proactive individual who excels in administrative tasks and thrives in a dynamic, mission-driven environment.Responsibilities:• Receive, sort, and distribute incoming mail and packages to appropriate recipients.• Maintain an organized and welcoming office environment, ensuring resources align with organizational goals.• Monitor inventory levels and coordinate the replenishment of office supplies and materials.• Process invoices and ensure timely entry into financial systems for payment.• Assist staff with credit card receipt management, expense reimbursements, and submission processes.• Handle donation processing and collaborate with the team to manage donor acknowledgements.• Provide administrative support to the President, including managing schedules and coordinating tasks.• Prepare and distribute materials for Board and Committee meetings, ensuring timely delivery and quorum requirements.• Answer inbound calls professionally and assist with general inquiries.• Scan and organize documents, maintaining accurate records for office use.
Salary : $14 - $17
