Junior Executive Assistant

We are looking for a highly motivated entry-level Executive Assistant to join our stealth-mode AI semiconductor startup in Mountain View, California. This long-term contract position offers the opportunity to work closely with the founding team, providing essential administrative support to ensure smooth operations and strategic focus. With the potential for growth into a permanent role, you will play a vital part in maintaining organizational efficiency and delivering a high-quality experience to internal and external stakeholders.

Responsibilities:
• Manage complex calendars for multiple executives, coordinating meetings, agendas, and conference room bookings to optimize time and productivity.
• Organize domestic and international travel arrangements, including flights, accommodations, visas, and itineraries, ensuring seamless execution of investor roadshows, technical demos, and industry conferences.
• Process expense reports, purchase orders, and invoices in collaboration with outsourced accounting teams to maintain financial accuracy.
• Partner with HR to schedule interviews, onboard new hires, and ensure smooth candidate experiences.
• Host visitors and manage small on-site events with exceptional attention to detail, including catering, A/V setups, and NDA processing.
• Conduct research projects and handle occasional personal errands to support the bandwidth of the founding team.
• Maintain CRM systems and other office tools to streamline communication and operations.
• Provide concierge-level support to founders, ensuring they can focus on core technology and strategic initiatives.
• Demonstrate adaptability by handling last-minute changes and ensuring all logistical needs are met efficiently.
• Proven experience in executive-level calendar management, including scheduling and prioritization.
• Strong organizational skills with the ability to manage complex travel arrangements and itineraries.
• Proficiency in processing expense reports, invoices, and purchase orders.
• Excellent communication and interpersonal skills for hosting visitors and coordinating events.
• Familiarity with CRM systems and office tools such as Microsoft Excel.
• Ability to conduct research and handle personal tasks with discretion and efficiency.
• Exceptional attention to detail and problem-solving skills to handle dynamic and fast-paced environments.
• Previous experience supporting C-suite executives or high-level leadership is preferred.
TalentMatch^®

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